UCAR 2012 Annual Meetings

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Sample Substitute Letter

Members Reps and Affiliate Substitutes:

We ask that you let us know as soon as possible if you plan to send a substitute or permanent replacement representative to the meeting. Please remember that a letter (see sample below) from the President of your university should be sent to the UCAR President before the meetings begin to formally designate the substitute to act on behalf of the official Member Representative. This allows the substitute to vote and for UCAR to pay for travel expenses.

 


President Thomas Bogdan
UCAR
PO Box 3000
Boulder, CO 80307

Dear President Bogdan:

In accordance with the UCAR Bylaws, I wish to designate Dr. XX as the official substitute for Dr. YY at the UCAR Annual Members' Meeting to be held 16 - 17 October 2012.

Dr. XX can be reached at
(insert mailing address/tel.)
or by email (insert email address).


Signature
(needs to be signed by the President of your university)

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