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Travel Information & Registration

A. Hotel and Meeting Registration

Please fill out the hotel and meeting registration information as soon as possible; the deadline is 05 September for hotel registration.

B. Airline/Car Rental Reservations

To make airline/car reservations through UCAR, please click here. If you are experiencing problems in making your airline reservations via the form provided, please call (303) 473-4785 to speak directly with Jean Ann Goldsberry. Please identify yourself as part of the UCAR October Meetings.

C. Members Reps and Affiliate Substitutes (click here for a sample letter)

We ask that you let us know as soon as possible if you plan to send a substitute to the meeting. Please remember that a letter from the President of your university should be sent to the UCAR President before the meetings begin to formally designate the substitute to act on behalf of the official Member Representative. This allows the substitute to vote and to be reimbursed for travel expenses.

D. Travel Expenses

UCAR reimburses lodging and transportation expenses (if not direct billed) for these meetings. Travel expense claims should be submitted to UCAR within a maximum of two weeks after the completion of the trip. The travel expense claim must list all expenses to be reimbursed. Even if you do not have any out of pocket expenses, travel vouchers must be submitted.