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Travel Information & Registration
A. Hotel and Meeting Registration
Please fill out the hotel and meeting registration
information as soon as possible; the deadline is 05 September
for hotel registration.
To make airline/car reservations through UCAR, please click
If you are experiencing problems in making your airline reservations
via the form provided, please call (303) 473-4785 to speak directly with Jean Ann Goldsberry. Please
identify yourself as part of the UCAR October Meetings.
Reps and Affiliate Substitutes (click here for
a sample letter)
We ask that you let us know as soon as possible if you plan
to send a substitute to the meeting. Please remember that a letter from the
President of your university should be sent to the UCAR President before the
meetings begin to formally designate the substitute to act on behalf of the
official Member Representative. This allows the substitute to vote and to be
reimbursed for travel expenses.
D. Travel Expenses
UCAR reimburses lodging and transportation expenses (if not direct billed) for these meetings. Travel expense claims should
be submitted to UCAR within a maximum of two weeks after
the completion of the trip. The travel expense claim must
list all expenses to be reimbursed. Even if you do not have any out of pocket expenses, travel vouchers must be submitted.