Hotel and Meeting Registration

Please fill out the hotel and meeting registration information as soon as possible; the deadline is 4 September for hotel registration.

This year we are extending an additional invitation to an early career faculty member from your university to attend the Annual Meeting. Please contact Aneka Finley if you would like to invite a faculty guest.

Airline/Car Rental Reservations

To make airline/car reservations through UCAR, please click here. If you are experiencing problems in making your airline reservations via the form provided, please call 303-449-9050 ext. 1441 to speak directly with Jean Ann Goldsberry or ext. 1334 to speak directly with Tania Down. Please identify yourself as part of the UCAR October Meetings.

Members Reps and Affiliate Substitutes

(click here for a sample letter)

We ask that you let us know as soon as possible if you plan to send a substitute or permanent replacement representative to the meeting. Please remember that a letter from the President of your university should be sent to the UCAR President before the meetings begin to formally designate the substitute to act on behalf of the official Member Representative. This allows the substitute/replacement rep. to vote and to be reimbursed for travel expenses.

Travel Expenses

UCAR reimburses lodging and transportation expenses (if not direct billed) for these meetings. Travel expense claims should be submitted to UCAR within a maximum of two weeks after the completion of the trip. The travel expense claim must list all expenses to be reimbursed. Even if you do not have any out of pocket expenses, travel vouchers must be submitted.