Last Minute Travel & Meeting Registration

Last Minute Travel

Airline Reservations
Navigant International
Denver, Colorado
M-F 7:00am - 4:00pm MDT
Phone: (866) 237-9957 or (720) 568-4714
Fax: (720) 568-4754
email: meetings@rm.navigant.com

To make airline reservations through UCAR, please call Navigant International and identify yourself as part of the UCAR October Meetings; they have visitor and travel authorization numbers for each of you to book your flights. If you are experiencing problems in making your airline reservations, ask to speak directly with Jan Williams.

Electronic tickets will be issued unless paper tickets are specifically requested. Since we are no longer able to take advantage of special airfares, we ask that you make your reservations as soon as possible, requesting the lowest fare possible. If you are able to get a better rate through your own travel agent, by all means feel free to do so.

Car Rental

As always, UCAR actively supports alternatives to in-town car travel, thus we request that you use one of the shuttle services between Boulder and DIA, and the van UCAR provides for transportation between the hotel and meeting place. However, if you decide to rent a car, you can make arrangements with Navigant International, and we ask that you choose the most economical agency. If you want the rental car costs to be direct billed to UCAR, please reserve your car through the Hertz Applicant Program with Navigant Travel. (This program does not apply to other car rental companies.)

NB: please do not accept the supplemental car insurance. Because you are traveling on UCAR business, you will be automatically covered through UCAR, thus the supplemental charges are not reimbursable.

If you have any questions regarding last minute hotel reservations, please contact Michelle Flores at (303) 497-2115 or Susan Warner at (303) 497-1655.

Meeting Registration

Members Reps and Affiliate Substitutes
We ask that you please contact Michelle Flores at (303) 497-2115 or Susan Warner at (303) 497-1655 as soon as possible if you plan to attend the meetings or if you intend to send a substitute to the meeting. Please remember that a letter from the President of your university should be sent to the UCAR offices before the meetings begin to formally designate the substitute to act on behalf of the official Member Representative. This allows the substitute to vote and for UCAR to pay for travel expenses. Click here for a sample letter.