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UNIVERSITY CORPORATION FOR ATMOSPHERIC RESEARCH
Annual Members' Meeting
TUESDAY, 9 OCTOBER
1. CONVENE THE ANNUAL MEMBERS MEETING
The Annual Meeting of the UCAR Members was called to order by Chairman Otis Brown at 12:30pm on Tuesday, 9 October, in the Main Seminar Room at the Mesa Laboratory in Boulder, Colorado. Brown welcomed members of the UCAR Board of Trustees, Members' Representatives (53 of the 66 institutions were represented), Academic Affiliates' representatives, members of the University Relations Committee, NSF colleagues and guests and thanked them all for attending this meeting. After reviewing the agenda, it was regularly moved, seconded, and passed to adopt the agenda for the 9-10 October Members' meeting as presented.
Present for all or portions of the meeting were the following Members' Representatives and officially appointed substitutes:
2. CHAIRMAN OF THE BOARD ANNUAL REPORT
Chairman Brown reported on the following activities that have occurred since the October 2000 meeting.
Brown noted that John Dutton is retiring this year from Pennsylvania State University. In honor of his many years of service to UCAR and the community, the following resolution was read:
3. REGULAR BUSINESS
A. Secretary's Report
Ronald Smith, Secretary of the Corporation, presented the minutes of the October 2000 Annual meeting to the Members for approval. It was moved, seconded, and passed to approve the minutes as written.
B. Treasurer's Report
In Treasurer Patricia Woodworth’s absence, Vice President for Finance and Administration Kathryn Schmoll presented the Consolidated Statement of Funding and Expenditures for the first 11 months of FY 2001. She reviewed the program funding and expenditures/commitments noting that, as is most often the case, a significant amount of funding has been received late in the fiscal year and thus isn't reflected on these statements. Program increases include funding for the HIAPER project. She reported that the general fund should end up close to projections.
It was moved, seconded, and passed to receive the Treasurer's report as presented.
C. Election of Auditors
Schmoll requested the approval of Deloitte and Touche as the corporate auditors. It was moved, seconded, and passed to approve Deloitte and Touche as auditors for FY2002.
4. UCAR PRESIDENT'S REPORT
Richard Anthes, President of UCAR, requested a moment of silence to honor and remember those who perished in the 11 September tragedy. He also showed messages he has received from national and international colleagues expressing their sorrow and support.
Anthes thanked the Members Representatives for traveling to Boulder during this time of uncertainty and turmoil and also thanked them for their input at these meetings. After reminding the Members that his and the NCAR and UOP Directors' full written reports could be viewed at http://www.ucar.edu/governance/meetings/oct01/mr.html, he highlighted the following activities:
Anthes concluded by saying that the top four issues/opportunities that he sees for this next year are: (1) the implementation of three strategic plans—NCAR, Education and Outreach, and the High-Performance Simulation plan; (2) the continued progress with HIAPER; (3) successful completion of all the NSF reviews; and (4) preparation of a proposal for renewal of the next cooperative agreement with NSF.
5. NCAR DIRECTOR'S REPORT
NCAR Director Tim Killeen discussed the following issues:
6. UOP DIRECTOR'S REPORT
UOP Director Jack Fellows briefly reviewed some of the activities in the following programs:
7. UNIVERSITY RELATIONS REPORT
Brown reminded the Members that the University Relations Committee (URC) exists to foster good relationships between UCAR and its Member and Affiliate institutions; reviews non-core NCAR and UOP proposals to ensure they meet criteria regarding university involvement; suggests topics and helps plan the Members Meeting Forum; and, advises the UCAR President on university matters.
Kelvin Droegemeier, Chair of the URC, reported to the Members on the key URC activities undertaken over the past year. He reported first on the semi-annual NCAR and UOP non-core proposal review conducted by a subcommittee appointed by the URC. After reviewing the proposal criteria with the Members' Representatives, he noted that UCAR and UOP non-core proposals "do such a good job of meeting the criteria—and have for several years—that the URC over the past year has scaled back the review process." The URC now reviews approximately 10 proposals selected at random every six months rather than reviewing all proposals submitted from NCAR and UOP. He explained that while the selection is at random, care has been taken to select one proposal from each division and UOP. He said that the NSF agrees with this new strategy. Droegemeier reported that "over the years, NCAR and UCAR proposals have become much more collaborative with the university community, that in fact, 80% of the proposals include UCAR Member institutions." Lastly he noted that, while NCAR and UOP are doing a great job in including the universities in their proposals, he hopes to see more linkages with minority-serving institutions.
He reported that during the Spring 2001 meeting, held at the University of Maryland and at Howard University, the URC proposed sponsoring a special session on UCAR and NCAR activities at the AMS Annual meeting in Orlando. A session has been scheduled during the First AMS Student Conference and Career Fair on 13 January 2002, and the committee is currently structuring this session to focus on student opportunities. In conclusion, Droegemeier noted the importance of advocacy and encouraged the Members to become more involved by writing their Congressmen on issues of concern to the community. Brown thanked Droegemeier for his work as URC Chairman over the past two years.
8. NOMINATING COMMITTEE REPORT
Chairwoman of the Nominating Committee, Paola Malanotte-Rizzoli, reviewed the committee's activities in her report to the Members. She recommended that Tim Hundsdorfer and Susan Warner be appointed as tellers. It was regularly moved, seconded, and passed to appoint Tim Hundsdorfer and Susan Warner as tellers.
Rizzoli then reviewed and recommended the voting procedure used in the past several years:
The four candidates receiving the highest majorities will be elected Trustees. If all four positions are filled on the first ballot, the election is complete. If fewer than four Trustees are elected on the first ballot, then the name(s) of those so elected will be removed from the ballot, and an additional ballot or ballots will be taken until all Trustee positions are filled.
It was regularly moved, seconded, and passed to adopt the voting procedure as proposed.
Board Chairman Brown outlined the legal and fiduciary responsibilites of the Trustees. He presented the following slate of Institutional Trustees and Trustee-At-Large:
Brown recommended adoption of the slate of Trustee candidates. It was moved and seconded to close the nominations and to adopt the slate. There being no nominations from the floor, the motion passed.
Brown reminded the Members that the Trustee election will take place the following morning, Wednesday, and that the Members will be electing four of the seven Trustee candidates. He added that the slate of Members' committees will be recommended for approval at that time.
9. UCAR FORUM
Brown stated that during the past two years, the Members’ Meeting Forum sessions have focused on how the UCAR community—UCAR, NCAR, UOP, universities and the agencies—can meet the scientific opportunities and challenges of the next several decades. The UCAR Education and Outreach and the NCAR Strategic Plans have been developed over the past year. The plans outline new research and education directions and reflect feedback from the 2000 forum sessions. This year’s forum sessions will discuss these strategic plans and explore possible collaborative opportunities. The breakout groups are organized to (1) discuss areas of common scientific and educational interest and novel approaches to collaborations; (2) build on the traditional interactions; and, (3) identify possible areas of collaboration.
The four groups and co-chairs are as follows: (1) Education and Training – co-chairs, Gene Takle (Iowa State U) and Roberta Johnson (UCAR Education and Outreach); (2) Information Technology – co-chairs, Kelvin Droegemeier (U of Oklahoma), Dave Fulker (UOP, National Science Digital Library) and Al Kellie (Scientific Computing Division, NCAR); (3) Observational Facilities – co-chairs, Ron Smith (Yale U) and Dave Carlson (Atmospheric Technology Division, NCAR); and, (4) Science Thrusts – co-chairs, Chris Bretherton (U of Washington) and Tim Killeen (NCAR Director).
A. Student Recruiting Update
UCAR President Rick Anthes updated the Members on UCAR activities in support of recruiting graduate students into the atmospheric and related sciences. He reported on the survey conducted to assess the number and quality of graduate school applications over the past five years. 36 out of 66 universities responded to the UCAR Member survey. The Trustees asked UCAR to do a one-year follow-up survey, the deadline of which is 1 December 2001. Anthes urged the Members to encourage their universities to complete the survey as soon as possible.
Anthes was also one of several authors (including Trustees Gabor Vali, Dennis Thomson, and David Houghton) who wrote an article "Wanted: More Ph.D.s Graduate enrollments in the atmospheric sciences" (found at http://www.ucar.edu/governance/meetings/oct01/pres/grad_enroll/) which will appear in the January 2002 Bulletin of the American Meteorological Society. With the goal of getting more students interested in the field and increasing the number of graduate school applications to the atmospheric and related sciences, a recruitment website is under development. Anthes showed several of the sample pages and received feedback from the Members for improvements on the site.
B. Strategic Plans Presentations
Chairman Brown introduced this item by reminding the Members Representatives that this version of both the NCAR strategic plan and the UCAR Education and Outreach (E&O) strategic plan take into account the Board of Trustee’s input at the previous two Board meetings. Both Strategic Plans were approved at the June 2001 BOT meeting.
NCAR Director Tim Killeen reviewed how the strategic plan was developed, pointing out that the scientific initiatives in the strategic plan started with "self-organizing, grassroots" efforts by a number of NCAR scientists, and now represent the scientific vision for NCAR. He said it provides opportunity for new and expanded relationships with universities. He reviewed the themes and projects—the "roadmap"— of the plan, emphasizing broad and challenging scientific problems—"sound science in service to society". In addition, it focuses on developing the human capital for the atmospheric and related sciences, integrating strong research and education components.
Roberta Johnson, Director of the UCAR Education and Outreach Office, reviewed their mission: "In partnership with the university community, UCAR promotes scientific literacy and advances all levels of education and training in subjects related to the Earth’s atmosphere." She explained each of the overarching principles (diversity, bridging research and education, partnership, science content, and assessment) and the program goals (infrastructure for coordinated education and outreach program, provide services to the UCAR community, support students—pre-K through post-graduate training, and foster public science literacy).
The Members then met in the break-out forum sessions as outlined by Brown above.
WEDNESDAY, 10 OCTOBER
10. AMS POLICY COLLOQUIUM REPORT
William Hooke, Director of AMS’s Policy Program, said that a big challenge for the weather and climate community is to ensure the continuing ability to meet the changing needs of society. An element of the solution to this challenge is to build the effectiveness of the meteorological community in the policy arena through the AMS’s Summer Policy Colloquium, the goal of which is to acquaint present and future leaders in our community with the policy process. Modules for the colloquium include policy basics, case studies, visits to Capitol Hill and the White House, developmental exercises, and reports from Congressional staffers, government and private sector executives, policy researchers and entrepreneurs. The evaluations from the Summer 2001 Colloquium were very positive. Hooke discussed some funding issues related to continuing these colloquia and solicited Members’ feedback. Dennis Thomson (Pennsylvania State University) mentioned that he and others from his university went to the Colloquium, were very impressed, and are now developing a course in this area.
11. NSF REPORT
Jarvis Moyers, Director of NSF’s ATM division, reported on the following topics:
12. NOMINATING COMMITTEE REPORT (con'td.)
A. Trustees Election
The result of the Trustee election is as follows:
There were no nominations from the floor. It was moved, seconded, and passed to elect the slate of Members' committees as submitted.
C. Discussion on the Breadth of the UCAR Board of Trustees
Chairman Brown stated that as UCAR/NCAR/UOP and our community move into a broader and more complex environment, the need for increasing the breadth and diversity of experience on the Board of Trustees is becoming apparent. UCAR depends upon the Trustees to bring different perspectives and wisdom on a broad range of research, policy, political, financial and advocacy matters affecting the entire community. The Trustees are the final authority on the management and business of UCAR. They determine the overall direction and have fiduciary and legal responsibilities for all UCAR activities.
Nominating Committee Chairwoman Rizzoli presented a discussion paper written by the committee. She said that in addition to the university presence, experience on the Board in areas such as finance and investing, the political arena, national agencies and private industry are invaluable. Trustees rely on the Trustees-at-Large to provide many of these broader skills. However, with the present by-laws, only three out of the fifteen elected Trustees can be at-large positions. The Nominating Committee proposed several options and invited the Members’ input: to increase the number of Trustee-at-Large positions; do a better job of nominating and electing individuals with these broader skills from within the UCAR Member institutions; or, obtain the needed breadth from other mechanism such as task groups.
Former Trustee John Snow commented that Darius Gaskins (CEO, Burlington Northern Railroad) was one of the most influential Trustees-at-Large who helped to develop the business side of UCAR and encouraged development of UCAR personnel policies. Lyn Hutton (CFO of the MacArthur Foundation) was critical in helping UCAR build its strong financial position. Both of these Trustees had a very strong sense of Trustee responsibility and worked hard to improve UCAR and help it deal with complex management and financial issues.
Brown encouraged the Members to continue thinking about this issue, get the feedback of their colleagues and be prepared to discuss it further at next year’s meeting.
13. MEMBERSHIP COMMITTEE REPORT
Mary Jo Richardson (Texas A&M), Chairwoman of the Membership Committee, reviewed the renewal process and recommended re-election of the following universities to UCAR Membership for eight-year terms beginning in January 2002. It was moved, seconded, and passed to re-elect The University of Arizona, The University of Chicago, Cornell University, The Florida State University, John Hopkins University, Massachusetts Institute of Technology, University of Rhode Island, University of California, Los Angeles, and The University of Iowa.
14. UCAR FORUM: BREAK-OUT SESSION REPORTS
15. UCAR FORUM: SUMMARY
Brown thanked the leaders of the forum groups. He encouraged the Members' Representatives to participate in the first next phase--implementation of NCAR’s strategic plan.
Summarizing the Forum over the last two days, he posed the following questions regarding undergraduates: how do we increase retention? What skills and tools are they expected to have when we get them in the university? How do we decide what skill sets they should have? How to better communicate to them the excitement of the atmospheric and related sciences.
He also considered the community of NCAR, other Federal labs, agencies, private sector and universities, asking the Members to think about the relative roles of each of the entities and NCAR's place in the equation. We need to have a better description of who we are as a community, he said, and to have some sort of mutually agreed upon image for a national center.
16. TRIBUTE TO THE ELECTRA
On the occasion of the Electra aircraft's retirement after three decades of service to the community, Jarvis Moyers, Director ATM/NSF, David Carlson, Director ATD/NCAR, and Roger Wakimoto (UCLA) paid tribute to the significant role the Electra has played in advancing the research agenda for the atmospheric sciences. The aircraft allowed the research to be carried out on a much larger scale, and in a more collaborative manner than in the past. Purchased originally for the Global Atmospheric Research Program, the Electra proved to be a tremendous resource for the community. Wakimoto remarked on his experience with the Electra outfitted with the ELDORA radar in the VORTEX field program, as they studied what turned out to be nine tornados. Understanding the genesis of tornados was considerably strengthened because of the Electra, he said.
Carlson remarked that the development of NCAR’s ability to measure and process data started with this plane. He gave enormous credit to all the staff who maintained and supported this aircraft over the years and made it a successful platform for community-wide research. The ELDORA radar, which was developed and flown on the Electra’s tail, will now move to one of NRL’s P3 aircraft.
17. APPROPRIATIONS UPDATE AND UCAR ADVOCACY STRATEGY REPORT
Mark Burnham, from Lewis-Burke Associates, thanked those Members who have responded to Office of Government Affairs (OGA) advocacy alerts; he said that Members’ letters to Congress have had a positive impact on legislation. Burnham encouraged those members who have not responded to the advocacy alerts in the past to consider doing so on future alerts.
Burnham reported on the possible impacts that the 9/11 attack may have on the science community. Student visas are being restricted; there is currently a six-month moratorium on all foreign graduate students until the INS gets a tracking system in place. We, as a community, need to be aware of security issues, both physical and virtual. The public and Congress will expect our institutions to prevent our resources (such as weather predictions for certain areas of the world, supercomputer access, toxic aerosol dispersion models) from being used by terrorists to commit further attacks.
OGA Director Cindy Schmidt reviewed recent briefings on the Hill, testimonies before Congress, and visits made to Congressional offices. She also highlighted the AMS/UCAR Congressional Science Fellowship and the AMS Summer Policy Colloquium. She urged Members to be strategic in their letters about tying in our research to the defense, safety and security of our nation.
18. UCAR FOUNDATION REPORT
Wayne Moore, Vice President of Business Development for the UCAR Foundation, gave an update on the business development and licensing activities that the Foundation has conducted in FY 2001. He said that the Foundation is trying to carefully build a company that will support research in the community and at UCAR/NCAR/UOP. He also reviewed current products that are licensed and the potential products that the Foundation is exploring.
19. UNSTRUCTURED DISCUSSION
Discussion centered around the difficulty of cross-divisional or interdisciplinary funding through NSF's system, and the necessity for MRI awards to include support funding.
The meeting adjourned at 2:45pm.
End of Minutes
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