CORPORATION FOR ATMOSPHERIC RESEARCH
of Trustees Meeting
duly-convened meeting of the UCAR Board of Trustees was held in the Walter
Orr Roberts Board Room, Fleischmann Building, Boulder, Colorado. Present
for all or portions of the meeting were:
Otis Brown, University
of Miami (Chairman)
University of Michigan
University of Wisconsin
Scripps Institution of Oceanography (via teleconference)
Massachusetts Institute of Technology
American Meteorological Society
Mary Jo Richardson,
Texas A&M University
Pennsylvania State University
University of Colorado
Gabor Vali, University
Counsel and Corporate
Austin, UCAR Counsel, Holland and Hart
Lise Carney, UCAR
Counsel, Holland and Hart
Walt Dabberdt, Acting
Jack Fellows, Asst.
Secy. and VP for Corp. Affairs & Director of UOP
Susan Friberg, Asst.
Vice President, Finance and Administration, UCAR
Davison, Division of Contracts, Policy and Oversight
Bernard Grant, Financial
Operations Specialist, UCAR & Lower Atmospheric Facilities
Oversight Section, ATM
Cliff Jacobs, Head,
UCAR & Lower Atmospheric Facilities Oversight Sec., ATM
Jarvis Moyers, Division
Gracie Narcho, Division
of Grants and Agreements
Program Manager, Visiting Scientist Programs, UOP
Harriet Barker, VP
Director, Budget & Planning Office, NCAR
Al Cooper, Director,
Advanced Study Program, NCAR
Laura Curtis, Office
of Development & Government Affairs, UCAR
Dir. of Special Projects & Internal Audit System, Finance & Adm.,
Budget & Planning Office, NCAR
Program Director, Unidata Program Center, UOP
High Altitude Observatory, NCAR
Director, Scientific Computing Division, NCAR
Executive Assistant to the Director, NCAR
Director Designate, NCAR
Mesoscale and Microscale Meteorology Division, NCAR
Mesoscale and Microscale Meteorology Division, NCAR
Director, PAGE/DLESE Program Center, UOP
Executive Assistant, UCAR President's Office
Assoc. VP, Business Services, Finance & Administration., UCAR
Director, Human Resources & Employee Relations, UCAR
Director, Joint Office for Science Support, UOP
Director, Office of Development & Gov’t Affairs, UCAR
Director, COMET, UOP
Manager, UCAR Office of Programs
Betty Valent, Executive
Assistant, Finance and Administration, UCAR
Lucy Warner, Manager,
Executive Assistant, Corporate Affairs, UCAR
Director of Treasury Operations,
John Dutton, Chairman
of UCAR Foundation Board of Directors, the
Pennsylvania State University
R. C. Mercure, President,
The Board convened
in Executive Session in the Walter Orr Roberts Board Room of the Fleischmann
Building from 12:00-12:45 pm. (The minutes are kept in the corporate offices.)
1. WELCOME AND
The Board convened
in Regular Session. Chairman of the Board Otis Brown called the
meeting to order at 12:45, welcomed the Trustees, NSF officials and guests.
He noted the concurrent 40th Anniversary celebration, visits
to UCAR by NSF Director Rita Colwell, Deputy Director Joseph Bordogna
and GEO Assistant Director, Margaret Leinen and announced Rita Colwell's
talk at 5:30pm this evening at Old Main Chapel at the University of Colorado.
Brown reviewed the agenda, noted a few scheduling changes, and asked for
adoption. It was moved, seconded, and passed to adopt the agenda as
Brown announced the approval of the following Senior Scientists during
the Executive Session of the Board: Timothy J. Killeen, NCAR Director
Designate; Annick Pouquet, Head, NCAR's Geophysical Turbulence Program
(1 Oct 2000); William J. Randel, NCAR/ACD; and Philip J. Rasch, NCAR/CGD.
He also announced that Xiaolei Zou from Florida State University has been
appointed as an Affiliate Scientist to NCAR He offered congratulation
B. Brown presented
the following resolution to elect NCAR Director Designate Tim Killeen
as an officer of the corporation:
Robert J. Serafin has retired as NCAR Director on 30 April 2000;
the Trustees at their 15 February meeting approved the appointment of
Tim Killeen as NCAR Director effective 1 July 2000;
it is resolved that Timothy J. Killeen, in his capacity of NCAR Director
is elected as an officer of the Corporation effective 1 July 2000, to
report to the President of the Corporation and to have such duties as
may be assigned to him by the Corporation's President or the UCAR Board
The Board moved,
seconded, and passed this resolution appointing Killeen as corporate officer.
Brown noted the following items as follow-up to the Februrary Board Meeting:
1) The graduate student survey to be discussed later in the day; 2) the
NRC study ranking atmospheric and related science departments is slowly
being developed though funding for that project has not yet been secured;
3) the appointment of Tim Brenner as the first UCAR/AMS Fellow in Washington;
he noted that the next application cycle begins shortly with appointment
in September 2001.
Trustee Leo Donner,
Chairman of the Personnel Committee, reported that in addition to the
review of Senior Scientist recommendations, the Personnel Committee discussed
workforce diversity and mentoring at UCAR, noting especially the recently
commissioned review by the Committee on the Status of Women in Science
of the American Physical Society. The Committee will be at UCAR on 13-14
July to examine the climate of women at UCAR/NCAR/UOP. A report will follow
late summer, and a report will be made to the Board in October.
reported that the Committee reviewed the draft negotiated agreements policy
(see attached), that essentially codifies current practices. He reported
that the Personnel Committee recommends that the full Board of Trustees
approve the policy by adopting a motion to send the policy to NSF for
their approval. It was then moved, seconded, and passed to send the
Negotiated Agreements Policy to NSF for approval.
also reported that the Committee discussed Ph.D flow through at NCAR,
including the ratio of senior to junior scientific staff that has become
imbalanced over the past few years. The Committee will continue to look
at this in future meetings, as well as at the rate of departures of women
at the Scientist II and III levels, and at scientific visitor trends.
It was moved,
seconded, and passed to accept the report of the Personnel Committee.
Smith presented the minutes from the February Board meeting, and asked
for approval. It was moved, seconded, and passed to approve the minutes
Hutton presented the Consolidated Statement of Funding and Expenditures
for the eight months ending 31 May 2000. Hutton reviewed the budgets called
attention to the General Fund Revenues and Expenses, observing that the
General Fund balance is tracking according to the Audit and Finance Committee's
plan. She also noted that the Foundation and WITI activities are not reflected
in this report, and that the Audit and Finance Committee asked that it
be broken out in the future. It was then moved, seconded, and passed
to accept the Treasurer's Report.
6. AUDIT AND
FINANCE COMMITTEE REPORT
the discussions of the Audit and Finance Committee whose meeting
was held earlier in the day, highlighting the sale of WITI Corporation
to LifeMinders, Inc.; the status of UCAR investments; and an update
on the management response to Deloitte and Touche Audit Commentary
Letter regarding security on the Bi-Tech system.
It was moved,
seconded, and passed to accept the report of the Audit and Finance Committee.
7. STUDENT RECRUITMENT
Trustee Dennis Thomson
led the discussion on the student recruitment survey conducted this past
spring. He reported that 60% of the universities contacted responded.
Gabor Vali noted that the survey indicates an 8.7% decrease in applications
for graduate school over the past 5 years, and a 3.2% decrease in entering
students. Discussion followed on the significance of the problem to the
community, and what can be done to stem the tide of dwindling numbers
of graduate school applications.
that Vali's survey analysis be published in the Bulletin of the American
Meteorological Society (BAMS), and be discussed in detail at the Heads
and Chairs Meeting. He also suggested that student data be gathered over
the long-term so that the trends could be monitored carefully.
Trustee Len Fisk
said the "real question is, is the current capacity close to the national
need?" Discussion followed on this and questions of the appropriate role
for the UCAR Trustees in this activity, as well as the appropriate role
for UCAR in recruiting students for the atmospheric and related sciences
moved and seconded that the report be transmitted to the Heads and Chairs
Meeting organizers. After a brief discussion the question was called and
the motion passed.
It was also
moved, seconded, and passed (with two abstentions) to distribute the data
more broadly, such as in BAMS.
It was moved,
seconded, and passed (with one opposed) for UCAR, along with the subcommittee,
to develop a specific plan for it's role in addressing this issue.
8. OCTOBER MEETING
for Corporate Affairs, Jack Fellows, presented the schedule for the upcoming
October meetings in Boulder during the week of 9 October. He summarized
the agenda items for the Member's meeting and pointed out that the focus
will be the session on "Opportunities and Challenges for the Future."
He asked the Trustees to approve the plans for the October Members Meeting
and Forum Session. It was regularly moved, seconded, and passed to
approve the October 2000 Annual Meeting plans as presented.
9. FEDERAL BUDGET
UPDATE AND ADVOCACY STRATEGY
the Board on the status of the FY2001 Federal Science Budget, noting that
the House appropriations subcommittee marked NSF for a 4.3% increase with
a 7% increase for NSF/GEO (the House, unlike the Senate specifies funding
for the NSF directorates), and that the House had budgeted $12.5M for
HIAPER. He said there was no funding for "new starts" for NOAA, and that
by late August or September we will know the Senate numbers and see the
"sorting out" of FY2001 budget allocations.
on the Federal Relations activities since the last Board Meeting, including
the following briefings to the Congressional staff members on the Hill:
March--aviation weather research; June--the state of wildfire research;
June: space weather. He reported that it has been an active period with
Advocacy Alerts on the FY01 budget allocations sent to the community (with
excellent response), and testimony letter drafted for all the agency budgets.
He then presented
the Advocacy priorities and specific implementation activities. After
discussion by the Board, it was moved, seconded, and passed to endorse
UCAR's advocacy strategy.
TUESDAY, 20 JUNE
convened in Executive Session from 8:00-9:00am. (The minutes are kept
in the corporate offices.)
10. NSF REPORT
Head of ATM's UCAR & Lower Atmospheric Facilities Oversight Section,
presented an overview of the FY2001 budget. He updated the Board on the
NSF review of UCAR and NCAR review and on HIAPER. Jacobs summarized the
five objectives of the review and pointed out the revisions made according
to UCAR's suggestions. Also, the criteria were reduced from six to three,
thus streamlining the work of the review panel. He presented the timeline
for the review process, and pointed out that the management and science
reviews will take place in the same time period, the last quarter of 2001.
Jacobs continued by saying that the UCAR proposal submission date will
be November 2002, with NSF review and NSB consideration in 2003. It is
uncertain if the management proposal will be for a sole source renewal
of the cooperative agreement, or if it will be in response to an open
his report on HIAPER by pointing out that Margaret Leinen, NSF's Geosciences
Assistant Director, has made several presentations on this aircraft to
the National Science Board. Jacobs explained the presentations focus on
the capabilities and potential of this aircraft, the possibilities of
academic, federal and private sector collaboration, and the type of science
that can be done on HIAPER's missions. Jacobs reported that $8.5M is available
in the next two years but an additional $53M, one-third of the MRE account,
is needed in FY02 for the acquisition and modification of the airframe.
Jacobs estimated that this aircraft will be ready to fly by 2005.
11. UCAR STATUS
Richard Anthes briefly highlighted the following items of interest:
- Two community
surveys have been conducted over these past few months—one on graduate
student recruitment and the other to the broader community on questions
about UCAR programs and issues and challenges facing the community.
- A commissioned
review by the Committee on the Status of Women in Science of the American
Physical Society will take place on July 13-14.
- UCAR's 40th
anniversary along with NSF's 50th, HAO's 60th and
COMET's 10th are being celebrated this year. The document,
UCAR at 40, a sequel to UCAR at 25, will be available this
- NSF's newly appointed
Geosciences Assistant Director M. Leinen visited UCAR on April 18-20.
- Finance &
Administration moved to Pearl Street in May, the Mesa Lab refurbishment
is progressing, and the Mesa Lab NCAR Science store opened 1 June.
- The SOARS program
is in its fifth year, with a new proposal is being submitted to NSF and
DOE. This program has been very successful with an 82% retention rate.
12. NCAR STATUS
Director Walt Dabberdt reported on the following activities:
- HIAPER: The RFP
for HIAPER was released in June and the proposal due date is Sept. 15.
With only $8.5M in the budget, the vendors realize full funding is not
available at this time. NSF Director Rita Colwell has stated that HIAPER
is a strong candidate for MRE funding in 2002.
The RFP for the next computing upgrade will be released this Fall and
a decision is slated to be made by Spring 2001.
- TOPSE (Tropospheric
Ozone Production about the Spring Equinox): This field, modeling and
analyzing program had strong university participation and during February
through May 2000 seven deployments were made on NCAR's C-130. The preliminary
data archive is nearly complete.
- ACD Director:
Six finalists were interviewed in April and the search committee is now
negotiating with the final candidate. An announcement is expected soon.
- NCAR's 2000 Budget:
The final target was a 0.7% increase over FY99 with a pro- rata distribution
to the divisions.
- NCAR's Annual
Retreat: On June 12 around 150 NCAR scientists met at an all day retreat.
On June 13-15, the NCAR Directors and President's Council continued the
retreat in Vail.
13. HIGH PERFORMANCE
SIMULATION STRATEGIC PLAN
NCAR Director Designate,
Tim Killeen, presented NCAR's Strategic Plan for High Performance Scientific
Simulation. He presented the background by reviewing the NSF Code Assessment
Panel convened in July 1999 to assess performance and scalability of large
simulation codes at NCAR; NCAR's response to the panel report; the development
of the plan; and the schedule for implementation. Killeen described the
"End-to-end Simulation Environment" at NCAR that encompasses the hardware,
networking and storage, through research project development, data management,
code design, model testing, visualization, documentation, outreach, training,
to develop collaborative tools and conduct research in a distributed environment.
the following six themes: 1) high-performance computing capability; 2)
use of modern software engineering practices; 3)data services and tools;
4) management challenges for multidisciplinary teams; 5) augmenting the
role of computer science; and 6) collaboration with geographically dispersed
teams. The latter, Killeen said, will be a significant change for NCAR
and will include adopting the concept of collaboratory here at NCAR--providing
the community a virtual center for the future.
the implementation plan with the Board, noting that while the financial
impacts are not trivial, it is NCAR's highest scientific priority at the
moment. He also said that new money will have to be found to carry out
the plan; and that it will be necessary to re-tool, and re-think some
current activities, as well as to make sure that the organization has
reached some sort of consensus on the way to proceed.
14. UCAR FOUNDATION
(Penn State), Chairman of the UCAR Foundation Board, reported
on the current status of the UCAR Foundation and it's subsidiaries.
He presented background on the Foundation--mission, operations,
budget--noting that it was formed in 1986 to be UCAR's agent for
technology commercialization. He updated the Board on the sale
of WITI Corporation, a company created by the Foundation to market
licensed technologies. He reported on WITI's sale to LifeMinders,
Inc for $1.8M, and 260,000 shares of stock to be held for one
year; with $640,000 of proceeds to be paid to NCAR/RAP as royalties
over the net three years.
the "key strategic issues" facing the UCAR Foundation in the near future:
1) How can the
Foundation stimulate development of intellectual property that will serve
society and lead to new revenue streams?
2) What should
be the UCAR Foundation strategy for developing UCAR IP into valuable
ventures? What partners should we engage?
3) What should
be the UCAR Foundation investment strategy?
He said that the
Foundation Board Members and the UCAR management will discuss these and
other issues at the upcoming retreat scheduled for 6-7 July.
15. UOP STATUS
UOP, Jack Fellows, reviewed each of the eight programs in UOP, and reported
on their current activities. Some highlights follow:
- COMET. COMET has
received $280K to fund an outreach program from the Department of Transportation;
the COMET MetEd website has received over 900,000 hits.
- PAGE/DLESE. UCAR
has become the home for the DELESE Program Center.
- UNIDATA. Fellows
reported on Unidata's new Java application to render real-time data into
2 and 3 dimensions, and the potential broader scope of activity: to serve
the earth sciences broadly.
- COSMIC. UCAR is
working on a contract to start with Taiwan and Orbital Sciences in September,
for using 6 spacecraft--a slightly reduced mission, but nonetheless effective.
- JOSS. Fellows
announced two large projects being planned at JOSS: EPIC2001, planned
for summer of 2001 with 50 university investigators, and ACE ASIA, the
eastern Asia counterpart to the Aerosol Characteristics Experiment (ACE)
held in Tasmania in the late 90s.
- VSP. Fellows reported
19 new postdoc placements.
- IITA. IITA is
responsible for managing the development and deployment of the Distributed
Oceanographic Data System (DODS) core, client, and server software. DODS
provides a means for accessing and manipulating many different data types
across the Internet.
16. BOT LIAISON
Smith reported on the URC's meeting at Millersville, PA in April. At this
meeting the committee reviewed the URC liaison program, discussed how
to promote interest in instrumentation development at universities, and
proposed agenda items for the Members' meeting. Also discussed was graduate
student recruitment and what role the URC could play in this issue. Smith
concluded by saying that the non-core proposals were thoroughly reviewed
by the URC subcommittee.
Dennis Thomson reported on the Unidata Policy Committee meeting that was
held in Madison, WI on 22-23 May, noting the potential broadening of Unidata's
scope, as it examines its role in, and possible contributions to, the
Geosciences as a whole.
The regular meeting
of the Board adjourned at 12:00 noon.
convened in Executive Session from 12:00- 12:45 (The minutes are kept
in the corporate offices.)
Ronald B. Smith
Secretary of the Corporation
Minutes prepared by:
Secretary of the Corporation