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February 2004 Meeting Minutes
UNIVERSITY CORPORATION FOR ATMOSPHERIC RESEARCH
25 - 26 February 2004
The duly convened meeting of the UCAR Board of Trustees was held in the Walter Orr Roberts Board Room in the Fleischmann Building, in Boulder, Colorado. Present for all or portions of the meeting were:
The Board convened in Executive Session from 8:00 to 9:00am. (The minutes are kept in the corporate offices.)
1. WELCOME, CHAIRMANíS REMARKS, AND AGENDA REVIEW
The Board convened in Regular Session. Chairman Leo Donner welcomed new Trustees Rosina Bierbaum, Frank Nutter, and Steve Rutledge to the Board, and congratulated Soroosh Sorooshian on his re-election in October.
Donner reviewed the agenda and said the goals of this meeting are Trustee action on the NCAR reorganization, the 2004 UCAR employee compensation package, the purchase of a building to house a daycare center, the advocacy plans for FY05, and the development of a broad strategy for preparing for the BASC study and competition of the NSF cooperative agreement with UCAR for the management of NCAR.
UCAR President Richard Anthes introduced Raj Pandya, the new Director of the SOARS program.
2. SECRETARYíS REPORT
Secretary Mary Jo Richardson asked for a motion to approve the minutes of the October 2003 Board Meeting. It was moved, seconded, and passed to approve the minutes as written.
3. TREASURERíS REPORT
Treasurer Barbara Feiner reviewed the two consolidated financial reports that were sent to the Trustees in advance of the meetingóthe FY03 year end report and the FY04 report of funding through 31 December. She noted that overall FY03 was very healthy but that FY04 was going to end up being a more challenging budget situation.
It was moved, seconded, and passed to accept the report of the Treasurer.
4. PERSONNEL COMMITTEE REPORT
Chairman of the Personnel Committee, Soroosh Sorooshian, reported on the following recommendations coming out of the Personnel Committee meeting held the previous day, and asked for action by the full Board.
5. AUDIT AND FINANCE COMMITTEE REPORT
Barbara Feiner, Chairman of the Audit and Finance Committee, updated the Board on discussions held the previous day, specifically on the UCAR Foundation, the new chemistry building ground-breaking planned for August, and the "very clean audit with no findings" that UCAR received for FY03.
Vice President for Finance and Administration, Katy Schmoll, made a presentation to the Board on the purchase of a building to house the UCAR child care facility. She outlined the process and noted level of capacity and staff support in the first three years, possible losses in the first year, and potential partners in the facility. She noted that the Presidentís Council recommended that the General Fund cover operating losses for a defined period of time/dollar amount.
The Finance and Audit Committee, at their meeting, recommended that the Board approve the purchase of the property using General Fund monies. It was moved, seconded and passed that the Board of Trustees approve the purchase of the property at 34th and Valmont as described.
6. RESOLUTION OF APPRECIATION FOR GABOR VALI
The Board moved, seconded and passed the following resolution:
Resolution of Appreciation for Trustee Gabor Vali
Gabor Vali has served for two full terms on the UCAR Board of Trustees. During the past six years he has lent the corporation his consideration and care and provided the Board with a valuable voice in support of quality graduate education and the recruitment of the best and brightest students to the atmospheric and related sciences.
As he completes his tenure, the Trustees take the opportunity to thank Gabor for his contributions. UCAR management and staff also want to thank him especially for his thoughtful personal and professional interactions and support. We will be losing a friend as well as a valued colleague.
God speed, Gabor, and best wishes in all your future pursuits.
7. NSF REPORT
Cliff Jacobs, Head, UCAR & Lower Atmospheric Facilities Oversight Section, ATM/NSF, reported on the changes in management at the Foundation: Rita Colwell is stepping down as NSF Director; Arden Bement from NIST has been named Interim Director.
Jacobs reported on the HIAPER aircraft instrumentation proposal request. NSF received 46 proposals for 39 projects; the review is underway with the final decision to be made in August or September. NSF expects to fund seven to 15 projects.
He presented an picture of the past seven years of NSF Budget increases, noting that there has been a $2B overall increase between FY98-04.
Jacobs reported on the relatively flat FY05 NSF budget request. The priorities are 1) to strengthen NSF Management to maximize effectiveness and performance; 2) to improve the productivity of researchers and expand opportunities for students; and 3) to strengthen the nationís performance with world class instruments and facilities.
He noted a new area of priority: in addition to people, tools, and ideas, organizational excellence has been added. This growth area is directed at support of NSFís 1200 employees and their work.
Jacobs also reported that there would most likely not be an NSF Director named until after the elections in the fall.
The Board convened in Executive Session from 10:30 to 1:15pm. (The minutes are kept in the corporate offices.)
8. NCAR REORGANIZATION
Tim Killeen reported on the NCAR reorganization. He outlined the process leading up to the NCAR Directorís retreat when the current plan was shaped, and discussed the rationale for the final plan emphasizing that the ability to lead and carry out current science thrusts more effectively is the most important focus in the reorganization. The Trustees discussed it at length. Concerns were raised related to perceptions that the science will be diminished if the current scientific divisions are to be housed in but one of five laboratories. Concerns were also raised about creating an even more integrated plan clearly connecting science and applications. There were comments on how to blend the social scientists into the new integrated organization, and how people will actually move around to work together. The role of the five laboratory leaders, the Associate Directors, was also discussed. Robert Serafin, NCAR Director Emeritus, who is working with the implementation committees, said that it will be a major responsibility of the lab directors to ensure the permeability of the disciplinary and functional boundaries. Otis Brown asked about what "empowerment tools" NCAR can employ for success. Referring to the rationale and justification for a national center these days, Neal Lane cautioned management that excellence isnít enough; strong scientific relationships must be developed within the National Center, otherwise thereís no reason for a scientist to be at NCAR he said. We can afford a few who want to work by themselves behind closed doors, but only a few he said.
The Board convened in Executive Session from 2:30 to 4:00pm. (The minutes are kept in the corporate offices.) The Board Nominating Committee Report was given during the Executive Session and is presented below.
9. BOARD NOMINATING COMMITTEE REPORT
Mary Jo Richardson presented the report of the committee and asked approval of the following slate of officers and committee
It was moved, seconded, and passed to approve the slate as presented.
Outgoing Chairman Donner passed the gavel to the incoming Chairman Kelvin Droegemeier.
President Anthes offered the following resolution of appreciation:
Resolution of Appreciation for Leo Donner
Whereas Leo Donner has served on the UCAR Board of Trustees for the past six years.
Whereas during that time he served most skillfully and effectively as Chairman of the Personnel Committee, and most significantly at present as Chairman of the Board.
Whereas his service to UCAR has been characterized by careful analysis of, and thoughtful attention to, what is good for the organization as well as for the atmospheric and related sciences community.
Now therefore, upon completion of his tenure on the Board, the UCAR Trustees and staff are pleased to wish Leo every success and to express their gratitude for lending the corporation his keen mind and his friendly association, knowing that they will have his good counsel for the next year.
Thank you, Leo!
It was moved, seconded, and passed unanimously.
The Board recessed to the Main Seminar Room for a talk by Dr. Peter Thornton on the NCAR biogeosciences initiative.
Thursday, 26 February
The Board convened in Executive Session in the Walter Orr Roberts Board Room in the Fleischmann Building from 8:15 to 9:30am. (The minutes are kept in the corporate offices.)
10. CHAIRMANíS REPORT
Chairman Droegemeier reported that the following actions were taken in Executive Session on Wednesday.
11. UCAR FY2005 ADVOCACY PRIORITIES
Cynthia Schmidt, Director of the Office of Government Affairs, led the advocacy strategy discussion on the priorities for the upcoming year. Notes were sent to the Trustees in advance of the meeting.
Schmidt outlined UCARís regular advocacy activities and special events in support of agencies and programs. She noted that UCAR will continue to support the effort to double the NSF budget, even though we know FY05 is going to be a difficult year.
Discussion followed on the NOAA research review process, support for the US Weather Research Program, and UCAR programs that will be greatly impacted by the proposed funding cuts in NOAA.
The Trustees were interested in the level of university involvement in advocacy activities. Schmidt said there are a few Members Representatives that are very active, but the vast majority do not participate at all..
12. UCAR GEO FORUM
Rick Anthes and Cindy Schmidt updated the Trustees on the plans for the upcoming GEO Forum 2004 to be held in Washington DC on 30 March. This event is organized to attract undergraduate students, especially those from underrepresented groups, to graduate schools in the geosciences. Anthes noted the amount of work that Cindy and her staff have done in preparation. The Trustees expressed their interest and appreciation.
13. MAY BOARD OF TRUSTEESí MEETING
The Trustees discussed their thoughts on the agenda for the May Board of Trustees meeting at the NSF in Washington DC. Along with other agency representatives, the Trustees expressed interest in inviting Arden Bement, Interim Director of the NSF, and Richard Rosen, Director of OAR at NOAA
14. UNSTRUCTURED DISCUSSION
Tim Killeen thanked the Board for their keen interest and productive discussions on the NCAR reorganization.
Rick Anthes asked the Board to send in nominations for Trustee and Member committee positions.
The Board adjourned at 11:10am.
End of Minutes
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Last Modified: 2004-06-02 10:27 -07