|UCAR | NCAR | UOP | Board of Trustees|
CORPORATION FOR ATMOSPHERIC RESEARCH
of Trustees Meeting
The duly convened meeting of the UCAR Board of Trustees was held at the National Science Foundation in Arlington, Virginia. Present for all or portions of the meeting were:
Counsel and Corporate Officers:
National Science Foundation:
UCAR, NCAR, UOP:
The Board convened in Executive Session from 8:00-9:00am. (The minutes are kept in the corporate offices.)
1. WELCOME AND AGENDA REVIEW
The Board convened in Regular Session. Chairman of the Board Lennard Fisk welcomed NSF hosts, Trustees and guests. He reviewed the agenda, noting a few scheduling changes, and asked for adoption. It was moved, seconded, and passed to adopt the agenda as presented.
2. SECRETARY’S REPORT
At the request of Secretary Ronald Smith, Asst. Secretary Jack Fellows presented the minutes of the October Board Meeting, and asked for approval. It was moved, seconded, and passed to approve the minutes as written.
3. TREASURER’S REPORT
Treasurer Lyn Hutton presented the report of the Consolidated Statement of Funding and Expenditures for FY1999 and for the first three months of FY2000. She reported that the corporation was fiscally healthy, noting especially the $8M increase in support of core programs and infrastructure. She also reported that the current fiscal year is off to a good start with investments showing a substantial increase due to the bullish stock market. It was regularly moved, seconded, and passed to accept the report of the Treasurer.
Copies of the FY99 Audit Report from Deloitte and Touche were also made available to the Trustees.
4. CHAIRMAN'S REPORT
Fisk reported that, in Executive Session held earlier in the day, the Board adopted the following resolution to approve hiring Dr. Timothy L. Killeen.
that the UCAR Board of Trustees hereby authorize
He then offered the following resolution of appreciation for Dr. Richard E. Hallgren whose term as Trustee expires at this meeting; it was moved, seconded, and passed unanimously.
We, the members of the Board of Trustees of the University Corporation for Atmospheric Research, resolve to express our deep appreciation to Dr. Richard Hallgren for his many years of service on the Board.
Dick has served since 1992 with his customary good humor yet seriousness of purpose. His broad and deep understanding of the goals and principles of our scientific community have helped shaped its course; he has been a persistent and key advocate for our science, a shrewd leader in policy matters, and a dear friend to us all.
We wish him a fond farewell, and sincerely hope that his and UCAR's paths cross again—soon and often.
We'll miss you, Dick!
Fisk reported on the status of the UCAR and NCAR 40th Anniversary events and outlined the activities taking place over the next 9 months, including a visit from Rita Colwell during the June Board Meeting. He reviewed some of the topics for this meeting, and reported on the following other items of interest:
5. NSF REPORT
Dr. Cliff Jacobs, Head, UCAR and Lower Atmospheric Facilities Oversight Section, reported on the status of the NSF budget , the NSF Review of NCAR, and provided an Information Technology (IT) retrospective as background to the next agenda item.
Jacobs reported that the Federal Budget request for NSF funding in FY2001 was the largest ever request made to Congress. He reported that the NSF budget increase over last year was $675M—17.3% over the current level—for a total request of $4.6B. The Research and Related was up 19.7%, with the GEO request up 19.5%, and ATM up 17.7%. The 2001 areas of emphasis—NSF-wide—are Biocomplexity in the Environment, Information Technology Research, Nanoscale Science and Engineering, and the 21st Century Workforce. The GEO focus areas are Natural Cycles within the Earth System, Natural Hazards, and Sustained Time-series Ocean Observations.
Jacobs reported on the NSF review of NCAR that is tentatively slated to begin in October of this year. He outlined the schedule, which many of the Trustees felt didn't change in length or complexity as recommended in the last review panel report. Discussion centered around the amount of time involved in the review—essentially the next three years. Jacobs noted that the science and management reviews will be more "closely coordinated and complementary." He outlined the NSF policy on re-competition, noting the procedures in place to address that issue, and said that the date for the recompetition recommendation is March 2002 before which the divisional and management reviews must be complete.
He outlined the general objectives of the review:
Discussion followed on the schedule. Anthes suggested that the review time be compressed, and that there be one document, one panel, and one review rather than the complex and lengthy process proposed.
Jacobs then provided some background information on IT-related issues and UCAR and NCAR's past efforts for providing data services both within and for the broader atmospheric sciences community. He outlined UCAR's efforts, noting the recommendations from the last management review to develop an IT strategy, the recent Code Assessment Panel convened at NCAR, the new NSF-wide ITR (Information Technology Research) initiative and offered some personal reflections on NCAR's IT strategy and practices as they relate to NSF's future agenda.
He said that NCAR's viability will increasingly be governed by IT, and that "the relationship between quality science and service to the community and the institution's IT strategy and practices will be so tightly coupled in the future as to be indistinguishable."
6. NCAR HIGH PERFORMANCE SIMULATION STRATEGIC PLAN
Steve Hammond, Manager, Computational Support Section/SCD/NCAR , presented an update on NCAR's Strategic Plan for Scientific Simulation. He reviewed the background leading up to the development of the plan, including the findings of NSF code assessment panel in July of last year. He briefed the Trustees on the issues and outlined the themes of the plan—
Hammond outlined the schedule, saying that the plan should be completed by mid-April with ample time and opportunity for input from the Advisory Group as well as NCAR staff and Trustees.
Charles Kennel remarked that this isn't an issue of physical scientists vs computer scientists; rather it is a "fusion" of science and computing. Jacobs said it involves a new paradigm working across traditional program and divisional boundaries, and that it's important to make sure that the tools and infrastructure developed can be a true community resource.
7. US HOUSE OF REPRESENTATIVES' APPROPRIATIONS COMMITTEE STAFF VISIT
Frank Cushing, staff member to the House of Representatives Appropriations Committee, joined the Trustees for discussion of the FY2001 budget outlook. He noted that the 17.3% increase for NSF is the largest Presidential request in history—a larger increase than the Department of Defense. He said that while he is 'upbeat" about the budget request, he is less than optimistic about receiving the full increase.
He expressed disappointment that the HIAPER initiative didn't show up in the budget this year, However, he said he was 99% sure that it would be funded by Congress.
He talked about continuity in terms of priorities from one administration to the next and the Committee's commitment to finishing projects slated to be funded over a number of years.
Discussion with the Trustees included the balance of core funding vs. new initiatives—how to enhance core programs. Cushing said Congress needs to do a better job ensuring more funding for grants in each of the NSF divisions.
8. UCAR ADVOCACY RELATED TOPICS
During a working lunch, topics related to UCAR's advocacy for the federal science budget were reviewed and discussed. Fellows reported on the distribution of the "Awareness Document" document which provided information on damage from natural disasters for every state. It was provided to the presidential candidates, Gore, McCain and Bush for use in their primary campaigns in South Carolina, since that state is the second most impacted state in the nation. He reported on the transition document being developed by UCAR and AMS that will recommend to the new administration how to respond to the information in the "Awareness Document".
April Burke, Lewis-Burke Assoc., outlined the FY2001 science budget and analyzed the chances of funding at the high levels requested. She said that Congress is likely to fund HIAPER, and that the controversy over its funding is essentially one between Congress and the Administration. Burke's associate, Mark Burnham, reported on NOAA's budget increase of $445M, including a decrease in weather research in that agency. He also said that "earmarks are out", that the National Weather Service and NESDIS "came out pretty well".
Cindy Schmidt, Director of the Office of Government Affairs, presented UCAR's advocacy priorities. Discussion centered around the general value and use of the document, and the appropriate language to convey our support of various programs and projects, and the appropriateness of publishing it on the web. Fisk asked that the document be re-organized to deal with linkages with other agencies and programs, expand it to include the entire spectrum of disciplines, and organize it around general themes. He also suggested that UCAR forge a strategy rather than outline tactics and post a general strategy statement on the website rather than these specific tactics. The document once revised could be sent to the Members Representatives. Houghton asked that management come back with a revision in June for Board review.
9. UCAR PRESIDENT'S REPORT
UCAR President Richard Anthes reported on the following items of interest since the last Board Meeting in October 1999.
10. NCAR DIRECTOR'S REPORT
NCAR Director Robert Serafin outlined a number of current activities.
11. UOP DIRECTOR'S REPORT
UOP Director Jack Fellows updated the Trustees on UOP activities. He reported on the following new initiatives in the UCAR Office of Programs:
12. NASA ASSOCIATE ADMINSTRATOR REMARKS
Ghassem Asrar, Associate Administrator for Earth Sciences, NASA, joined the Trustees for discussion. He summarized the NASA research budget and said that the research budget has grown from 18% to 21%. He reported that this is a challenging year for his department. The thrust of their work will be to forge stronger alliances with other agencies and the National Weather Service as the EOS program matures and moves into the next phase. He said Congress has asked for a 10-year plan for EOS, and that a draft of the EOS science priorities will be available by early March for distribution to the community.
13. PERSONNEL COMMITTEE REPORT
Personnel Committee Chairman Leo Donner reported on the meeting of Committee held the previous day and brought the following items to the Board for approval:
(The rest of the report was continued until the next day but is reported here for convenience.)
Donner reported that the Personnel Committee, in their meeting, discussed UCAR's diversity efforts. There are four areas of review by the UCAR Diversity Task Force: recruitment, retention, promotion, and workplace environment. Donner said that procedures in the first three areas appear to be in order, but that it is difficult to assess the workplace environment. Thus the APS (American Physical Society) has agreed to come to NCAR to study the character of the environment here. Maurice Blackmon, Director of CGD and co-chair of the diversity taskforce said he hoped the study will be completed by 1 June.
14. NSF DIRECTOR REMARKS
Rita Colwell, Director of NSF, joined the Trustees. She expressed her enthusiasm for NSF's 17% budget increase, and asked the Trustees and, through them, the larger atmospheric sciences for their help to ensure it's passage in Congress. Other topics of discussion included the need for the scientific community to work in a more interdisciplinary way; the need to integrate computational science into the physical sciences; rationale for the four areas of emphasis in the budget; and math and science education. She said it was time to do some creative thinking about how and what science is funded. Colwell also expressed her deep interest in science and math education, in learning and the science of learning, i.e., in understanding cognitive approaches to learning. Dennis Thomson suggested the creation of a Science Corps—"SciCorps"—akin to other federal programs such as the Peace Corps.
15. FOUNDATION DIRECTORS ELECTION
Lise Carney, UCAR Counsel from Holland and Hart introduced the following resolution which, as required by the UCAR Foundation bylaws, would approve of the election of the slate of Foundation officers.
The following resolution was moved, and seconded.
Election of UCAR Foundation Directors
WHEREAS, the bylaws of the University Corporation For Atmospheric Research Foundation (the "Foundation") provide that the Board of Directors of the Foundation shall be elected by the Board of Trustees of the University Corporation for Atmospheric Research ("UCAR Board of Trustees") and that the Board of Directors of the Foundation may provide to the UCAR Board of Trustees, for its consideration, the names of one or more persons whom the Board of Directors of the Foundation nominates to serve as elected directors of the Foundation; and
WHEREAS, by unanimous written consent, the Board of Directors of the Foundation has nominated the following persons for election to the Foundation’s Board of Directors, to serve until the annual meeting of the Foundation in the year indicated below for each such nominee, and until their respective successors are elected and qualified:
NOW, THEREFORE, IT IS RESOLVED that the following persons are elected as members of the Foundation’s Board of Directors, to serve until the annual meeting of the Foundation in the year indicated below for each such person, and until their respective successors are elected and qualified:
Discussion ensued as to the status of the Foundation. Anthes said that it has been in "hibernation" for the past few years, but now there is an upswing in its activities and, while he is not able to talk about it yet, he is very optimistic about a new opportunity recently presented to the Foundation. Kennel asked as to the strategic vision or plans, and others expressed concern about the Foundation in general since it has been some time since the Trustees have been briefed. The question was called and the motion passed with one abstention.
The Board asked for copies of the strategic plan, and a full briefing on the Foundation activities and status at the June Board Meeting.
16. BOARD NOMINATING COMMITTEE REPORT
Conway Leovy, Chairman of the Board Nominating Committee, presented the report of the committee and asked for approval of the following slate of officers and committees:
AUDIT AND FINANCE COMMITTEE
It was moved, seconded, and passed to approve the slate of nominations.
Anthes then read the following resolution of appreciation for Len Fisk. It was regularly moved, seconded, and passed unanimously.
Resolution of Appreciation for Len Fisk
We, the members of the Board of Trustees of the University Corporation for Atmospheric Research, resolve to express our gratitude and appreciation to Lennard Fisk for these past six years he's served as UCAR Trustee with thoughtful attention to all matters of the corporation. We are grateful for his steady guiding hand during his chairmanship of the Audit and Finance Committee, and most recently as Chairman of the Board. Len has consistently taken the high road, considered the long-view, and UCAR has benefited greatly under his wise counsel, and appreciated deeply his gentlemanly approach to potential roadblocks as we move the corporation further along its path.
The Trustees express their sincere gratitude, and note their pleasure to have his involvement in UCAR deliberations for the next year, and hope it continues much beyond.
Thank you, Len!
Fisk then passed the gavel to Otis Brown as he begins his tenure as Chairman of the Board.
The Trustees convened in Executive Session from 4:00-5:30. Minutes of this session are kept in the Corporate Offices.
Wednesday, 16 February
17. NSF GEO ASSISTANT DIRECTOR REMARKS
Margaret Leinen, Assistant Director, Directorate for Geosciences/NSF, joined the Trustees for discussion. She said her office is the focal point for "the environmental portfolio" across the Foundation. She outlined the Biocomplexity in the Environment initiative which forms the core of her portfolio, and said that an advisory committee will be appointed, and a staff person will be hired soon to coordinate these related activities at NSF.
She also spoke about the following topics:
18. NOAA REMARKS
David Evans, Assistant Administrator, NOAA, General John Kelly, Director of the National Weather Service; and Michael. Hall, Director, Office of Global Programs, joined the Trustees for discussions.
Evans spoke on the following topics: 1) Climate Observation and Services; 2) USWRP; and 3) the role of the NOAA labs in research and operations.
Kelly discussed the status of the National Weather Service and asked for more advocacy for research and support for an advanced hydrology prediction system and for the US Weather Research Program.
Hall talked about recent reports such as the NRC Pathways, Jane Lubchenko's report to the Science Board and others, which call for more intellectual and cross agency integration. He called for local/regional as well as national assessment efforts, like the IPCC. He said that it is necessary to redefine science in a more holistic way, and that within the next 10 years things will be very different in our field.
19. DOE ASSOCIATE DIRECTOR REMARKS
Ari Patrinos, Associate Director for Biological and Environmental Sciences, US Department of Energy, joined the Trustees. He spoke of the need for more funding for environmental modeling, the need to "demonstrate our maturity" by embracing a new paradigm of partnership between computational science, engineering and physical sciences, and the need to invest resources to make this shift a reality.
20. OMB DEPUTY ASSOCIATE DIRECTOR REMARKS
Kathy Peroff, Deputy Associate Director for Natural Resources, Energy, and Science, OMB, joined the Trustees for discussion. She outlined the FY2001federal budget, and explained the surplus leading up to the increased science budget request for FY2001. Peroff also outlined a 10 year history of research and development funding in this country and said that for FY2001 research and development funds for universities are up 8%.
21. UNSTRUCTURED DISCUSSION
The Trustees revisited the student recruitment topic. David Houghton asked whether there was real interest for them to continue working on this issue. Brown said that the Board needs to decide what "it" is—and what is its scope. Gabor Vali said that the Board shouldn't undertake this as a long-term project but should develop a questionnaire, define the mechanisms to deal with it, and ask the AMS, for example, to carry on with it. Kennel said there needs to be a six-month plan, and a parallel track involving the policy discussions to isolate certain issues appropriate for Trustees to deal with. After extensive conversation about the experience at many of the Trustees' universities, it was decided that UCAR should help facilitate this survey, with Thomson, Vali and Houghton developing the questionnaire for UCAR to distribute. The results will be examined at the June meeting of the Board.
End of Minutes