Secretary's Report

UCAR LogoUNIVERSITY CORPORATION FOR ATMOSPHERIC RESEARCH

MINUTES

Board of Trustees Meeting
October 9-10, 2000
Boulder, Colorado

 

Counsel and Corporate Officers:

H. Gregory Austin, UCAR Counsel, Holland & Hart
Lise Carney, UCAR Counsel, Holland & Hart
Walt Dabberdt, Associate Director, NCAR
Jack Fellows, Assistant Secretary, VP for Corporate Affairs & Director of UOP
Susan Friberg, Assistant Secretary, Corporate Affairs, UCAR
Kathryn Schmoll, Vice President, Finance & Administration, UCAR

National Science Foundation:

Bernard Grant, Financial Operations Specialist, UCAR & Lower Atmospheric Facilities
Oversight Section, ATM
Cliff Jacobs, Head, UCAR & Lower Atmospheric Facilities Oversight Section, ATM
Jarvis Moyers, Division Director, ATM

UCAR, NCAR, UOP:

Meg Austin, Program Manager, Visiting Scientist Programs, UOP
Maurice Blackmon, Director, Climate & Global Dynamics, NCAR
Rena Brasher-Alleva, Director, Budget & Planning Office, NCAR
Eron Brennan, Multi-Media System Administrator, IT, UCAR
Dave Carlson, Director, Atmospheric Technology Division, NCAR
Al Cooper, Director, Advanced Study Program, NCAR
Laura Curtis, Office of Development & Government Affairs, UCAR
Steve Dickson, Director of Special Projects & Internal Audit System, Finance & Administration, UCAR
Ben Domenico, Program Manager, Unidata Program Center, UOP
Janet Evans, Budget & Planning Office, NCAR
Dave Fulker, Program Director, Unidata Program Center, UOP
Bob Gall, Director, Mesoscale & Microscale Meteorology, NCAR
Bob Harriss, Associate Director of Planning, NCAR
Roberta Johnson, Director, Education & Outreach, UCAR
Al Kellie, Director, Scientific Computing Division, NCAR
Dale Kellogg, Executive Assistant to the Director, NCAR
Tim Killeen, Director, NCAR
Mary Marlino, Director, PAGE/DLESE Program Center, UOP
Susan Montgomery-Hodge, Executive Assistant to the President, UCAR
Carol Rasmussen, Writer/Editor of UCAR Quarterly, Communications, UCAR
Bob Roesch, Director, Human Resources & Employee Relations, UCAR
Cindy Schmidt, Director, Office of Development & Government Affairs, UCAR
Tim Spangler, Director, COMET, UOP
Kathy Strand, Manager, UCAR Office of Programs
Betty Valent, Executive Assistant, Finance & Administration, UCAR
Lucy Warner, Manager, UCAR Communications
Dan Wilson, Director of Treasury Operations, UCAR

Others:

April Burke, Lewis- Burke Associates
Mark Burnham, Lewis- Burke Associates

1. WELCOME AND AGENDA REVIEW

The Board convened in Regular Session. Chairman of the Board Otis Brown called the meeting to order at 1:00pm and welcomed the Trustees, NSF officials and guests. Brown reviewed the agenda and asked for adoption. It was moved, seconded, and passed to adopt the agenda as presented.

2. SECRETARY’S REPORT

Secretary Ronald Smith presented the minutes from the June 2000 Board of Trustees meeting and asked for approval. It was moved, seconded, and passed to approve the minutes as written.

3. TREASURER’S REPORT

Treasurer Lyn Hutton presented the Consolidated Statement of Funding to date. She reported that the apparent increase in funding is due to timing of the receipt of some funds, the sale of WITI to Lifeminders, Inc, and to the $8M for the Mesa Lab renovation. Hutton also reported that there are some losses due to the correction in the financial markets, but that the numbers are still ahead of projections. It was moved, seconded, and passed to receive the treasurer’s report as presented.

4. CHAIRMAN OF THE BOARD’S REPORT

Chairman Brown reported on the following activities since the June Board meeting.

  • Community Survey. There were nearly 600 respondents (almost 30%) to the survey sent to the community. Details of this will be further discussed at the Member’s meeting.

  • UCAR at 40. This document highlights the achievements of UCAR over the past 40 years and includes excellent essays by seven members of the community. This document is available on the web; it can be accessed at http://www.ucar.edu/communications/ucar40/

  • Joint UCAR-AMS "Awareness" Document. This document, produced jointly with the AMS, will be distributed to the next administration and Congress. Its purpose is to educate the new administration on a national approach to natural hazards.

  • NRC Ranking Study. Jack Fellows is monitoring this activity. Currently, funds need to be raised for the study and the methodology of the study designed. Input from professional societies is being sought. The tentative plan is to collect the data in 2003 and publish in 2005. Concerns were expressed about how to quantify the increasingly cross-disciplinary nature of atmospheric sciences. Brown urged the Board to transmit these concerns to colleagues connected with the NRC.

  • Thanks. Chairman Brown thanked outgoing Board members Conway Leovy, Maggie Tolbert, Lyn Hutton and Len Fisk for their effort, time and contribution to the Board. Their service officially ends at the February 2001 Board meeting.

5. ATM/NSF REPORT

Cliff Jacobs, Head of UCAR and Lower Atmospheric Facilities Oversight Section-ATM, reported on the following items:

  • FY 2001 budget request. Jacobs reported that the NSF budget shows an increase of 17.3%, with $45M proposed for the Terascale Computing System, and $100M increase proposed for the Information Technology Research--$90M of which will be distributed across the directorates.

  • ITR (Information Technology Research). Jacobs discussed the ITR program awards and reviewed the five research areas: system design and implementation; people and social groups interacting with computers and infrastructure; information management; applications in science and engineering; and, scalable information infrastructure for pervasive computing and access. He also discussed the anticipated size of the grants, the pre-proposal deadlines, and the schedule for the full proposals.

  • NRC Grand Challenges report. In this recently released report, the NRC, at the behest of NSF, highlighted the following areas as important areas of scientific challenge: biogeochemical cycles; biological diversity and ecosystem functioning; climate variability; hydrologic forecasting; infectious disease and the environment; institutions and resource use; land-use dynamics; and reinventing the use of materials.

6. UCAR PRESIDENT’S REPORT

UCAR President Richard Anthes updated the Trustees on the status of the following UCAR activities:

  • The Nominating Committee met on June 20 to select candidates for the Board of Trustees and the Member committees.

  • The American Physical Society (APS) site visit occurred on July 13-14. The purpose of the visit was to assess and improve the workplace climate for woman scientists at UCAR. The final report was received on October 6. UCAR management will consider the APS’s recommendations and send a response to the APS panel.

  • UCAR’s year-long 40th Anniversary activities will culminate at the October meetings with a banquet, a celebration of HAO’s 60th anniversary, and the UCAR Forum sessions.

  • The publication UCAR at 40 is a sequel to UCAR at 25, and is organized around the goal areas of UCAR 2001: science; facilities; education/outreach; technology transfer; and the future.

  • Finance and Administration activities include: a move to a new Pearl Street facility to make room for scientific activities at FL1; the beginning of a study to possibly build another facility at Foothills; the progression of the Phase I Mesa Lab refurbishment project; the approval by NSF of the FY2001 Indirect rate; and the automation of the annual charitable campaign.

  • Roberta Johnson, the new UCAR Director of Education and Outreach, is heading up the strategic planning for UCAR education and outreach activites. A draft mission statement and goals have been developed which will be further discussed at one of the UCAR Forum breakout sessions. Anthes briefly reviewed the current programs in education and outreach: Project LEARN (Laboratory Experience in Atmospheric Research at NCAR), CLIMATE (Collaboration Linking Mentors in Atmospheric Science for Teacher Enhancement), COMET (Cooperative Program for Operational Meteorology, Education and Training), DLESE (Digital Library for Earth System Education), SOARS (Significant Opportunities in Atmospheric Research and Science), and informal education which includes visits to the Mesa Lab Visitor Center, Web-Based outreach activities such as Web Weather for Kids and Windows to the Universe, and special events like Super Science Saturdays, Earth Day, and Career Days.

  • The SOARS program is recognized nationally as a success story (82% retention rate) and a model for an education/outreach/mentoring program. DOE has approved $637K for the next four years and a proposal to NSF for $1.7M has been reviewed favorably. Tom Windham has been appointed by Rita Colwell to the NSF Committee on Equal Opportunities in Science and Engineering. Anthes also reported that SOARS Protégé Lori Levy has discovered an asteroid which will carry her name.

  • Anthes reviewed the results of the community survey and the relationships and interactions with UCAR/NCAR/UOP. He noted the overwhelming support for continuing the breadth of research, education and facilities activities. A large number of the respondents stated the need for more instrumentation development, and education on the sources and use of observational data in universities. Most of the respondents supported efforts to increase diversity in the atmospheric sciences.

7. NCAR DIRECTOR’S REPORT

NCAR Director Tim Killeen discussed the following:

  • Priorities for NCAR. Killeen said that his priorities include developing "the human capital; expanding the intellectual envelope and building new capacities; and expanding partnerships and creating new collaborations".

  • Personnel announcements: Bob Harriss accepted a one-year term as NCAR Associate Director for Strategic planning; Danny McKenna accepted the ACD Director position; Annick Pouquet accepted the directorship of the Geophysical Turbulence Program; and Walt Dabberdt recently announced his retirement from NCAR to take a position with Vaisaila in Boulder.

  • Killeen noted his interest in renewing the value placed on NCAR’s staff as demonstrated through the Diversity Task Force Report, new Mentoring Guidelines.

  • Early Career scientists at NCAR. Killeen noted the demographic challenge and importance of increasing the number of Scientist 1 positions. He reported on the Scientist I Hiring Program, on offering increased opportunities for scientific career development though the NCAR Scientist Assembly and the Early Career Scientist Forum, and on expanding the role for the ASP program in the mentoring of early career scientists.

  • NCAR Strategic Planning. Killeen reported that the Strategic Plan Steering Committee is comprised of the NCAR Directors, and that sub- groups have organized into research topics including wildfire research, a megacities initiative, quantifying precipitation dynamics across scales, and planetary atmospheres and space weather. All documentation and status reports will be available on a website throughout the planning process. Emerging themes for strategic planning include information technology, education for the 21st Century, and advancing fundamental knowledge of the earth system.

  • Strategic Plan for High Performance Computing: the plan was submitted to NSF in May 2000. An internal workshop took place in August 2000 and an external workshop is planned for Winter 2001. A new position for a distinguished visitor in computer science has been created to provide leadership in implementing this plan.

  • NCAR Budget Process: NSF requested two program plans from NCAR, one at a flat level of funding, and one at a 10% increase above FY2000. Killeen reported that program and budget reviews of each division’s projects are planned for this fall. The budget process will cover FY2000 accomplishments and FY2001 plans, new initiatives, and interdisciplinary activities.

8. UOP DIRECTOR’S REPORT

Jack Fellows, Vice President of Corporate Affairs and Director of the UCAR Office of Programs, stated the mission and focus of UOP and then reported on the following programs:

  • COMET –COMET won the Outstanding Achievement Award at the National Hurricane Conference for their Community Hurricane Preparedness module. Their MedEd website has over 900K hits and 46K user sessions per month. Nine new modules are planned.

  • COSMIC – At present, negotiations continue with National Space Program Office in Taiwan. UCAR is still hopeful that COSMIC will go forward with minimal risk to UCAR.

  • DLESE – supports the Earth System Science (ESS) community digital library building effort by helping educators and learners create, find, evaluate, and use educational resources. $3.8M was awarded from NSF/GEO and NSF’s Human Ecology Research Service. DLESE is community owned, governed, and designed. There are strong collaborations with Unidata, COMET, and other national digital library projects.

  • Unidata – Over 60 people attended the Unidata/COMET summer workshop on "Shaping the Future: Unidata Users as Leaders". There is great interest in Unidata’s Java software development.

  • IITA – enhances UCAR’s capability to use data information and software services. IITA’s primary activity is managing and encouraging acceptance of Distributed Oceanographic Data System (DODS) technologies in the research (including NCAR and NOAA) and university communities.

  • GST – SuomiNet is a proposed network of GPS receivers to be located at universities and other locations to provide realtime atmospheric precipitable water vapor measurements and other geodetic and meteorological information. 100 GPS receivers have been purchased and delivery to universities will begin the fall of 2000.

  • JOSS – Support for two field programs is planned for 2001: VEPIC2001, which will study ocean-atmosphere processes and boundary layer properties and ACE-Asia, which is an aerosol study in eastern Asia and the northwest Pacific. JOSS is supporting up to 50 U.S. university investigators.

  • VSP – supports visiting scientist and post doctorate programs. Currently, VSP has over 100 visitor appointments. In the NOAA Postdoctoral Program in Climate and Global Change, 50% of the appointees are women.

9. UCAR MEMBERS’ MEETING FORUM PREPARATION AND DISCUSSION

Fellows outlined plans for the Members Meeting, convening the next day, reminding the Trustees that the Member's Forum began in October 1999 as part of UCAR’s 40th anniversary and continued as a year-long community dialogue, starting with the BASC and the GEO2000 reports to help set the agenda for the institution well into the 21st century. The five break-out sessions of the Forum include: Observational Facilities, Instrumentation, and Field Program Support; Education and Training; Computing Facilities and Community Models and; Real-Time and Archived Data, Data Sets and Data Streams; and Recruiting Graduate Students.

The Board convened in Executive Session in the Walter Orr Roberts Board Room of the Fleischmann Building from 4:00-5:00 pm. (The minutes are kept in the corporate offices.)

TUESDAY, OCTOBER 10

10. RESOLUTION OF APPRECIATION

The following Resolution of Appreciation was moved seconded and passed to acknowledge Walt Dabberdt's recent decision to step down as NCAR Associate Director:

WHEREAS, Walt Dabberdt has announced his decision to step down as Associate Director of NCAR on 13 October 2000; and

WHEREAS, this will mark Walt's 15th year at NCAR and five years of service in the Director's office, and

WHEREAS, during his service, Walt has steadfastly supported NCAR's science and service programs for the laboratory and the UCAR community, and his unique perspective of observational science, and the orgaization's and the community's needs has greatly facilitated, nationally and internationally, the accomplishments of so many scientists.

NOW, THEREFORE, LET IT BE RESOLVED, that the members of the UCAR Board of Trustees, along with the UCAR staff who have worked closely with Walt, express to him their deeply felt thanks for his support and leadership in ATD and the NCAR Director's office, and wish him now all the best as he takes on new responsibilities in the corporate sector of our community of atmospheric scientists.

11. UCAR ADVOCACY AND FEDERAL SCIENCE BUDGET

April Burke and Mark Burnham of Lewis-Burke Associates reviewed the proposed budgets for the Federal agencies and then discussed the following issues:

  • Database legislation. Burnham said that although the bill died in the House this year, it is expected to brought up again next year.

  • H-1B visa bill: Burnham reported that "this was a big win" for the community. Non-profits, government labs, and academia are now exempt from the previous cap on visas.

  • National Weather Service (NWS). The House approved a bill that included language restricting the NWS from providing services that the private sector could do. The Senate version of the bill did not include this provision, although it most likely will be brought back next year. There is a call for the National Research Council to do a study on private and public partnerships, especially in regard to the NWS.

  • Doubling of the science budget. Burke said that the universities and UCAR have contributed significantly this year to the support of science and the support for doubling the funding for science.

12. STUDENT RECRUITMENT

Trustee Gabor Vali reminded the Board that this is one of the breakout session topics. The recent community survey indicated that there has been an 8% drop in graduate applications to the atmospheric sciences graduate programs per year over the last 5 years. "Large" and "medium" schools experienced the worst decline. The atmospheric scientist faculty is aging – about 3% need to be replaced every year o maintain a steady state. Discussion ensued on the low starting salaries compared with the computer sciences. Trustee Denny Thomson added that undergraduates are entering the environmental science field in record numbers, and that the atmospheric sciences need to paint a positive vision of the future of the the field to attract these undergraduates into the atmospheric sciences.

Vali proposed the following as next steps:

  • Publish the survey results and analysis in the Bulletin of the American Meteorological Society.

  • Create a recruiting site on the web for the atmospheric and related sciences

    - link it to the AMS/UCAR Curriculum Guide.
    - document relevant careers, future needs, and summer employment opportunities.
    - route interested students to the appropriate university

  • Create a presentation about our discipline that everyone can use.

  • Seek ways to stabilize the classifications of NSF statistics.

    Chairman Brown thanked Trustees Vali, Thomson, Houghton for their work on this issue.

13. COMMUNITY SURVEY

President Anthes presented a scenario/assumption/results formula that would calculate how many replacement Ph.D.’s would be needed to counter those retiring in the field. He then reviewed some additional highlights from the community survey.

  • The distribution of respondents indicated that most were in mid to senior level positions.

  • The relationship with UCAR over the past 10 years indicates that many people come here to interact with other scientists. Unidata and COMET had the higher interaction rates.

  • The majority of respondents felt that research priorities should be determined by the needs of society, but that they are actually determined by the priorities of the agencies.

  • The community is strongly interested in UCAR maintaining a broad program of science, facilities, education and outreach.

  • An overwhelming number felt that interdisciplinary interactions should be increased.

  • Many felt that there has been too great of a shift to numerical modeling and not enough emphasis on theory and observational efforts.

    Trustee Houghton thanked Anthes, Fellows and staff for so effectively creating and conducting the community survey.

14. UNSTRUCTURED DISCUSSION

Chairman Brown asked the Board to please review the draft transition document "Weather, Climate, and National Hazards" and send their comments to the AMS or Bill Hooke, who is chairing this effort.

Brown announced the upcoming Board meetings: February 20-21 in Boulder; June 12-13 in Washington, D.C.; and October 8-9 in Boulder.

15. ADJOURN

The regular meeting of the Board adjourned at 11:00 am.

End of Draft Minutes –

Minutes approved by:

 

Ronald B. Smith
Secretary of the Corporation

 

Minutes prepared by:

 

Susan J. Friberg
Secretary of the Corporation

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