Relations Committee Meeting
15-16 April 2003
Palo Alto, California
| 6:30 pm
|| Dinner for URC
members. MacArthur Park, 27 University Place
15 April - URC Meeting – Terman Engineering Center, Room
| Breakfast will
will convene in Open Session
Introductions, Agenda review - Eric Betterton, URC Chairman
Remarks - Rick Anthes, President of UCAR
2002 Meeting Notes - URC Chairman will ask for approval
of the notes from the last URC meeting.
Action: Approve the meeting notes.
4. Review of
non-core and non-NSF proposals - John Merrill, Chairman
of the proposal review subcommittee will lead the discussion
on the NCAR non-NSF, and UOP non-core, proposals submitted
from July - December 2002.
In addition, the draft FY2002 NCAR Non-NSF
Funding Report is included for your review. This report
will be included in the overall URC report to the Members
for the Annual Meeting in October.
Action: Receive the report of the
proposal review subcommittee.
5. NSF Report
- Cliff Jacobs, Head, UCAR & Lower Atmospheric Facilities
Oversight Section, ATM/GEO, will report on NSF items of
6. UCAR President's
Report - UCAR President Rick Anthes will report on current
7. NCAR Director's
Report and Discussion
NCAR Director Tim Killeen will report on NCAR activities.
8. UOP Director's
Report and Discussion
UOP Director Jack Fellows will report on current activities.
for the 2003 October Members Meeting and Forum - Eric
Betterton and Rick Anthes will lead the discussion. (See
Attachment A to this agenda.)
URC with Stanford faculty, students, UCAR and NCAR visitors.
topics – presentations by Stanford faculty
Mark Jacobson, air pollution/climate modeling
LES/ARPS meso-scale modeling
biogeochemistry/remote sensing (Ross sea or Gulf of Aqaba)
Tour of the
new Stanford field station for environmental and global
change research at Jasper Ridge
URC and invited faculty and staff
Stanford Faculty Club - Gold Lounge
16 April - Terman Engineering Center, Room M-33
Breakfast will be available
10. UCAR Education
and Outreach Update - Rick Anthes will report.
11. UCAR Advocacy
and Federal science budget. Jack Fellows will update the
Discussion on improving, and increasing mechanisms, for
interactions with the universities. (See
Attachment B.) Include consideration of the following:
- Increasing Collaborative Opportunities
- NCAR initiatives
- Role of the URC
- Improving the effectiveness of the October Members
Meeting and Forum
- State of state universities during tough economic
times and what UCAR can do to help.
13. Role of
the URC resource appointees. (See Attachment
~end of agenda~
Ideas for discussion with the
URC on the 2003 UCAR Annual Meeting and Forum
(Agenda item 9)
A. Plenary keynote speech by an inspiring
person such as Lew Branscomb or James J. Duderstadt (President
Emeritus of the University of Michigan author of "A University
for the 21st Century")
Sample title: "Future of U.S. Research
B. Six to eight breakout sessions
on topics of interest to various sectors of the community. For
1. Private/Public/Academic Sector
interactions (follow up to last year's forum)
NCAR Initiatives (and how to get
more university involvement)
3. Water Cycle Across Scales
4. Climate Assessment Science
5. Cyberinfrastructure, GIS, and
the Data Challenge for Atmospheric Sciences
6. Education and Outreach
7. Next Generation Community Observing
Platforms and Systems
8. Research opportunities arising
from the creation of the new Department of Homeland Security
9. Links to astrobiology, if any
10. Future of chemical weather forecasting.
for discussion of URC role in improving UCAR/NCAR intellectual
interactions with the universities.
(See Agenda item 12)
The following is Section I from the
NSF panel report on the December 2002 review of NCAR and UCAR
proposal to manage NCAR. We hope to engage the URC in a substantive
discussion about enhancing research, education and service interactions
between NCAR and the university community.
I. Intellectual Interactions
between UCAR/NCAR and the University Community
use NCAR/UCAR facilities and services, and provide oversight to
UCAR (and indirectly to NCAR). Intellectual interactions between
the universities and NCAR enhance the research, education, and
service efforts of both. Excellent examples of fruitful interactions
between the university community and NCAR include CCSM and HIAPER
and these activities could serve as models for interactions in
other areas. The university community was engaged in the development
of the strategic plan and made major contributions to it. However,
the panel believes that the potential for fruitful interactions
between the universities and NCAR has not been fully exploited.
The University Relations Committee could play a stronger role
in developing the long-term vision for NCAR and its intellectual
exchanges with the university community
Panel Recommendation: The role of
the University Relations Committee should be expanded to examine
and recommend improvements to mechanisms for intellectual exchanges
between NCAR and the Universities.
UCAR Response: We agree with the Panel
that intellectual engagement of the university community in the
development and implementation of NCAR’s program is essential.
We will strive to improve and optimize such interactions in several
ways, including by reviewing the role of the University Relations
Committee (URC), in consultation with the membership of that group
and the UCAR Board of Trustees. The URC is a very important part
of UCAR interactions with the universities, but not the only mechanism.
For example, we have instituted a new undergraduate student leadership
summer workshop to address a component of this issue and we hope
that the early career faculty fellowship program will also play
a valuable role. We will discuss this recommendation with the
URC at its upcoming meeting in April.
Role of the URC resource people—Background
for discussion (See agenda item 12 & 13)
The current URC resource
appointees, Mary Barth, Ginger Caldwell, and Joanne Graham, have
asked that this position's role be examined at the upcoming URC.
As background: The following
is an excerpt from April 1991 URC minutes regarding creation of
NCAR resource role:
"C. Wakimoto letter
A letter from Roger
Wakimoto to Rick Anthes dated 14 November 1990 addresses the
need for increased communication among the NCAR staff in relation
to the discussions and actions taken at the University Relations
Committee meetings. Wakimoto recommends appointments of NCAR
staff on the committee. He stressed that this person(s) should
be someone from the trenches, possibly a Scientist I or II from
NCAR. It was suggested that this member(s) be nominated for
at least a year. The committee agreed with the importance of
letting this representative know that they would be expected
to be an active participant and not just an observer. The Committee
formally recommended to the UCAR president that two NCAR scientists
be invited as active observers to future URC meetings. It was
noted that the two scientists would be selected from the facilities
and scientific programs at NCAR and should not include an NCAR
director or senior scientist."
In the intervening 11
years, the function of these positions has changed from an active
one to more of a passive observer--most likely it hasn't been
entirely clear to the resource people when they are appointed
what their role is to be, or where they can best contribute to
the work of the committee. Ginger, Mary and Joanne ask that the
URC revisit the original rationale, and look at the present function
of the resource role.
1. Maintain the status
quo. Define and post the expectations of the position on the web
(ref. the NCAR liaisons) so that these expectations would not
get lost over time.
2. Re-define these positions
and post the expectations of the position on the web (ref. the
NCAR liaisons) so that these expectations would not get lost over
a. Formalize a more
Resource folks could
provide background information on agenda or other topics
of interest the URC?
Resource people could
be responsible for pulling in other UCAR staff for a given
topic of discussion as appropriate.
Are there ways that
they can supplement/enhance the division liaison's interactions
with their designated division?
Should resource folks
advise subcommittee on the proposal reviews?
- Is the URC interested in UCAR/NCAR
staff issues (e.g. early career scientist issues, how staff
believe the scientist ladder is working)?
- Resource folks could identify opportunities
for collaboration with, or support of/for, university colleagues.
- Is the original intent still a viable
one? Should we go back to first principles?
b. Formalize a part-time role
- Call on NCAR or UOP resource folks on
an "as-needed" basis.
3. Eliminate the resource role and positions.