The University Relations Committee met in Boulder on
13 October 1999. Prior to that meeting, the URC participated in the UCAR
Members’ meeting held on 12-13 October.
Committee members present:
Eric Betterton, University of Arizona
Chris Bretherton, University of Washington
Richard Clark, Millersville University of Pennsylvania
Kelvin Droegemeier, University of Oklahoma (Chairman)
Matt Hitchman, University of Wisconsin-Madison
Kenneth Pickering, University of Maryland
Seth Stein, Northwestern University
Eugene Takle, Iowa State University
Mingfang Ting, University of Illinois at Urbana-Champaign
Melanie Wetzel, University of Nevada
UCAR/NCAR resource people:
Maura Hagan, High Altitude Observatory
Susan Jesuroga, Assistant Director, COMET, UOP
Cliff Jacobs, Head, UCAR & Lower-Atmosphere Facilities
Jewel Prendeville, Program Coordinator, UCAR & Lower-Atmosphere Facilities
Others present for all or part of the meeting were:
Richard Anthes, President, UCAR
Rena Brasher-Alleva, Director, Budget & Planning Office, NCAR
Maurice Blackmon, Director, Climate and Global Dynamics Division, NCAR
Dave Carlson, Director, Atmospheric Technology Division, NCAR
Al Cooper, Director, Advanced Study Program, NCAR
Walt Dabberdt, Associate Director, NCAR
Jim Dye, Acting Director, Mesoscale & Microscale Meteorology Division,
Janet Evans, Budget & Planning Office, NCAR
Jack Fellows, Vice President of Corporate Affairs and Director of UOP
Susan Friberg, Administrator, UCAR
Tim Hundsdorfer, Budget & Planning Office, NCAR
Sharon Hurley, Budget & Planning Office, NCAR
Al Kellie, Director, Scientific Computing Division, NCAR
Michael Knoelker, Director, High Altitude Observatory, NCAR
Robert Roper, Georgia Institute of Technology
Thomas Schroeder, University of Hawaii
Robert Serafin, Director, NCAR
Susan Warner, Executive Assistant, UCAR
Justin Young, Budget & Planning Office, NCAR
WEDNESDAY, 7 OCTOBER
A. Regular Business Items
1. Welcome and Agenda Review/Approval
Chairman K. Droegemeier first thanked M. Wetzel for
her six years on the committee and then welcomed the new URC members, K.
Pickering, S. Stein, and G. Takle. After welcoming the NSF officials and
the staff of UCAR and NCAR, Droegemeier reviewed the agenda and received
the committee's approval.
2. Meeting Notes Approval
The draft notes from the 20-21 April 1999 meeting were
reviewed and approved with no changes.
3. UCAR/URC Orientation
UCAR Vice President J. Fellows gave an overview of
UCAR for the benefit of the new URC members. He reviewed UCAR's mission and
its governance structure, and highlighted UCAR's six goal areas. After a
brief overview of the UCAR organizational chart, he noted that more extensive
information on the specific divisions and programs may be found on the UCAR
web page. Fellows read the URC's charge which is to help maintain good communication
and relationships between the corporation and the members. More specifically
URC's main activities are to: act as an advisory committee to the UCAR President;
propose agenda items for the members' meetings; propose new UCAR activities
and programs; and review NCAR's non-NSF funding and UOP non-core funding
and consider any charges of unfair competition from the universities.
Droegemeier reviewed the recently implemented liaison
program. He explained that URC members are appointed to specific NCAR divisions
to advance interactions between universities and NCAR. The representatives
attend divisional advisory committees as ex-officio members and report back
to the URC on the panel's recommendations.
B. Action Items
1. Non-Core Proposal Review
Chairman of the Subcommittee M. Hitchman, along with
members C. Bretherton and M. Ting, reviewed the last six months of submitted
NCAR and UOP non-core proposals. Hitchman reported that overall the proposals
met the criteria. The subcommittee raised a few questions which were then
forwarded to R. Serafin's office for clarification. One issue raised was
the transfer of intellectual property and technology rights. Serafin said
that these issues are decided case-by-case; in some situations activities
and data have been licensed and patented by NCAR and in other cases not,
e.g., the MM5 model developed by NCAR and Penn State. Droegemeier added that
universities become consternated when they see NCAR copyrighted material.
It was pointed out though that educational and research-related rights were
always maintained by UCAR. In response to a question on who decides the level
of GAUs that are cosponsored in a proposal, it was explained that the divisional
director assigns the GAUs from their divisional allotment and that this decision
is also decided case-by-case.
The subcommittee suggested revising criterion 3 and
enhancing the verbiage "meaningful collaboration." After discussion it was
agreed that the present procedure provided appropriate confirmation of collaboration
and revision was not necessary. In conclusion, the URC approved the subcommittee's
report on their review.
2. Status of Instrumentation Development and Related
Programs at Universities
At the last URC meeting in April 1999, M. Wetzel was
appointed to draft a letter to the NSF expressing the need for enhanced opportunities
in atmospheric technology. She reviewed the draft letter which was distributed
to the committee. Two recommendations were listed: 1) to initiate a targeted
funding opportunity in Atmospheric Measurement Technology and 2) to increase
the awareness and focus for the instructional use of NSF-sponsored instrumentation
facilities. Also summarized were the expected benefits of the recommended
actions, namely more robust programs for design and implementation of scientific
instrumentation and an increase in the number of faculty and graduates who
would pursue technological development.
In the discussion that followed it was noted that development
of appropriate criteria in universities is a community-wide program, that
universities need to prioritize this in their programs, and that universities
need to do more and not look to UCAR to solve this problem. It was brought
up that NSF has a MRI (Major Research and Instrumentation) fund and a deployment
fund, both from which universities can apply. During the discussion of the
inefficiency in field programs in that the limitations of instruments are
not understood, it was suggested NCAR give instructional courses on the capabilities
of instruments. G. Takle and D. Carlson (NCAR/ATD) reported that they were
going to organize a workshop at NCAR that would involve universities and
their instrumentation development activities.
In conclusion it was noted that the benefits listed
in the letter were too general and that more specificity was needed. Takle
emphasized that universities needed to focus on this deficiency. Anthes suggested
that this would be a good item for the Heads and Chairs to discuss at their
meeting in October 2000. Droegemeier concluded that it was premature to go
to the Trustees for approval to submit this letter to NSF and that more caucusing
among the community was needed.
C. Information Items
1. NCAR Liaisons Reports
a. Advanced Study Program (ASP) workshop/retreat.
ASP liaison E. Betterton reported that ASP was an extremely well-run and
successful program. Issues discussed at the retreat were the difficulties
graduate students face with two professional families and with female students
in their child-bearing years. Also discussed were future trends in atmospheric
science. Betterton said that he had a brief opportunity to participate in
the postdoc screening process. ASP Director A. Cooper commented that he appreciated
Betterton's cooperation and enjoyed having an university element in ASP activities.
b. High Altitude Observatory (HAO). HAO liaison
R. Clark briefed the committee on his half-day meeting with HAO Director
M. Knoelker and his staff. Clark found the presentations enlightening and
reported that HAO's management is sound, HAO contributes a significant amount
to outreach, i.e., 9% of HAO's staff budget is allocated to visitors, and
summarized that HAO is right on target.
c. Mesocale and Microscale Meteorology (MMM) Division.
MMM liaison M. Ting reported on her meeting with MMM Director R. Gall, which
was geared primarily to educate her on MMM's activities. She found that MMM
has a viable visitor program and that MMM's future activities include the
development of a new model and improvement in data simulation.
d. Scientific Computing Division (SCD). SCD liaison
Droegemeier announced that SCD's advisory panel will be meeting next week.
He added that SCD has a new IBM on the floor, that SCD's plans for the future
are strong, and that the new SCD Director, A. Kellie, has done a remarkable
job in his short tenure.
2. Student Research Assistant Issue
Betterton briefed the committee on his department's
recent experience of student assistants canceling their acceptance at the
last minute and making it impossible to recruit replacements. He said that
their department lost three positions this past fall because of last minutes
cancellations. He pointed out that even though these students sign a contractual
agreement, it is unforceable on these conditions. Discussion followed on
how universities could prevent this loss of student positions.
M. Wetzel commented that her university overbooks on student
research assistant positions but also allowed that her university has more
flexibility than other institutions.
3. Plans for Spring Meeting at Millersville University
The following were suggested as agenda items for the
next URC meeting at Millersville University:
a. Follow-up on Wetzel's draft instrumentation letter
b. NRC ranking—NRC will be doing a one-year study
on criticism received on the criterion used for the ranking (Droegemeier
and Fellows will follow-up on this item).
c. Graduate students—quality of students dropping.
The Board of Trustees appointed a subcommittee to analyze this trend. (Anthes
will report on their findings.)
d. Meeting with faculty and students at Millersville
e. Advocacy—URC members solicit input on the advocacy
plan and inform either Fellows or Droegemeier of their response.
D. Unstructured Discussion
Droegemeier thanked Serafin's office for their assistance
in the URC's review of NCAR and UOP non-core proposals. He acknowledged a
lot of work is involved in the processing of these proposals. Anthes thanked
Wetzel for her six years of service on the committee.
No notes are taken during the Executive Session
The committee adjourned at 7:30pm.
~ End of Notes ~