How to Apply for Academic Affiliation

PROCEDURES FOR NEW AND RENEWAL
UCAR ACADEMIC AFFILIATE MEMBERSHIP APPLICATIONS

UCAR ACADEMIC AFFILIATE MEMBERSHIP CRITERIA AND APPLICATION/RENEWAL PROCEDURES

2012 Application Deadline is April 30, 2012.

Below you will find UCAR Academic Affiliate membership and application information. Initial and renewal affiliate membership applications are subject to approval by the UCAR Membership Committee. The committee meets annually in early summer. If you have questions and/or would like more information about the application process, please contact the UCAR Corporate Affairs Office (see contact information below).

Academic Affiliate membership in UCAR is for an eight-year renewable term. There is an initial fee of $800 and an annual fee of $400. (An invoice will be sent to the department in late fall of each year.)  This fee partially covers the cost of administering the program and travel of the Academic Affiliate representative to Boulder to participate in the annual Academic Affiliates and UCAR Members meeting in October. If these fees preclude your institution from applying for academic affiliation, please contact Susan Friberg in the UCAR governance and membership office--303.497.1658; friberg@ucar.edu.

II. ACADEMIC AFFILIATE CRITERIA (from the UCAR Bylaws, Article 6, Section 1 www.ucar.edu/governance/members/ucar_bylaws.pdf)

Only universities and other nonprofit corporations organized and operated for educational or scientific purposes, and located within the United States, Canada, or Mexico, are eligible for UCAR academic affiliation provided they meet the following criteria:

1. Program of Studies and Research. Has made a definitive, substantial, and continuing commitment to a full, coherent, and integrated program of course studies leading to a baccalaureate and/or graduate degree in one or more of the atmospheric sciences or related fields *;
   
2. Progress in the Atmospheric Sciences. Has made a definitive, substantial, and continuing commitment to progress in the atmospheric sciences or related fields as evidenced by scholarly works of significance by its faculty in the atmospheric sciences or related fields and;
   
3. Participation in the activities of UCAR. Has made, or—as might be the case of a new Affiliate—is willing to make, a clear commitment of active participation in UCAR activities, including its governance, programs, and facilities.

*Note: "Related" fields are those that deal directly with the study of the atmosphere(e.g., astrophysics, biogeochemistry, hydrology, geography, oceanography, space physics, and related societal research).

III. SUBMISSION OF MATERIALS FOR INITIAL OR RENEWAL APPLICATION

The Membership Committee meets annually to consider new and renewal affiliate applications, and acts at that time.

To apply for or renew your UCAR Academic Affiliate membership please submit the following material:

1. President’s Letter. Please submit a letter to the President of UCAR from your university's President or Chief Executive Officer affirming the university's commitment to the three criteria listed in Part II above along with the materials listed below.

2. Application Materials. Please submit a document and related materials that demonstrate in a succinct way that your university meets the three Membership criteria listed above. The document should be 3-5 pages in length, not including attachments, and should address each of the following topics:

• Program of Studies and Research. Briefly describe (and provide website URLs if available for) your UCAR-related department(s) and program(s). The description should, at a minimum, provide the names of departments / programs and, for each, list the number of tenured, tenure-track and non-tenure-track faculty, research staff, and students, the types of degrees offered, the number of degrees of each type awarded over the past five years, and the instructional and research facilities. Summarize any significant programmatic changes that may occur over the next five years. Also, please attach a short CV (~2 pages) for each faculty member listing education and employment history, tenure status, and up to ten refereed publications.
• Progress in UCAR-Related Sciences. Please describe the areas of UCAR-related research, including not only physical but also biological and social sciences (as appropriate) conducted at your institution. Summarize the progress made over the last five years by documenting external funding received and refereed publications.
• Participation in UCAR Activities. Please describe recent (past five years) participation of your faculty and administrators in UCAR governance, collaborative research activities with UCAR and NCAR, and their use of UCAR and NCAR facilities. For renewals, include how long your university has been a member of UCAR.

Suggested outline for application (PDF)

Note: Institutions are responsible for submission of the required materials by the advertised deadline. Partial or incomplete submissions may result in membership admission delay or renewal lapse. Receipt of complete application materials by the deadline is extremely important in order for the Membership Committee to have sufficient time to give the applications full and proper consideration. If the application materials are not received by the deadline, the Membership committee will not have sufficient time and will not be able to vote on the application. In the case of renewals, the result will be that membership will lapse. In the case of new applications, membership will be delayed.

UCAR Corporate Affairs Contact Information: Susan Friberg; 1850 Table Mesa Drive, Boulder, Colorado 80301; 303-497-1658; friberg@ucar.edu

Updated by the UCAR Membership Committee January 2012.