New HR Web system will help staffers, administrators
Staffers will be able to access information about their benefits and personnel profiles when Human Resources rolls out Connect, a self-service feature of the new iVantage Human Resources Information System (HRIS) this month. The Web-based system has been designed to streamline many processes and reduce paper records.
Connect will allow employees to view and update personal information such as home addresses and phone numbers, emergency contact information, and education history. Employees will also be able to view their personnel profiles, benefits, and leave hour information, as well as their salaries and job histories.
"Connect provides one-stop shopping for employees to find information pertaining to them and to easily access the HR Web site for additional resources," says Laurie Carr, HR manager.
The software will be released in two phases, with the first phase scheduled for the week of October 17. Employee information sessions have been scheduled at all UCAR campuses (see sidebar).
Creating the HSIS system required a large team effort in F&A's HR, IT, Finance, and Contracts groups. The team included (first row, left to right): Lisha Kramer, Melissa Miller, Janaki Srinivasan, Tina Sedillo, Laurie Carr, Cyd Perrone, and Anita Monk-Ryan; (second row, left to right): Katy Schmoll, Alex Eschenbaum, Karla Edwards, Cheryl Cristanelli, Nancy Wade, and Michelle Harrison; (third row, left to right): Shawn Winkelman, Shelley Richards-Craig, Missy Boone, and Heather Harris; (fourth row, left to right): Lisa Donovan, Karl Werner, Joe Bitzko, and Steve Sohi. Not pictured: Barb Bunting, Connie Cage, Wendy Derman, Donna DuPrey, Cheri Knobbe, Ilan Levy, Pat Munson, Todd Munson, Bob Roesch, Gail Rutledge, Susan Wang, Vicki White, and Susan Zhang. (Photo by Carlye Calvin.)
The release of Connect coincides with open enrollment, the annual process for staffers to sign up for health insurance benefits for the upcoming year. "We have worked in tandem with IT staff to design a user-friendly HRIS system," says Laurie, "and we think staff will respond positively to its features."
The second phase of the release will take place in November. This release will allow division, program, and lab administrators and managers read-only access to the employment records of their employees. Administrators will be able to change account keys and percent allocations and to view details of joint appointments, both of which have been difficult to manage in the past.
The iVantage project, which began in early 2003, is a joint collaboration between HR, IT, and other F&A staff. The iVantage software was selected based on its ease of use, online features, and an open architecture that allows more flexible system design. It replaces the Bi-Tech HR database, which could no longer be supported on the platform for the HR database.
• by Nancy Wade
Information sessions about Connect
Monday, Oct. 24, ML Main Seminar Room, 9:00–9:30 a.m.
Monday, Oct. 24, CG4, Room 2020, 1:30–2:00 p.m.
Tuesday, Oct. 25, FL2 Auditorium, 9:00–9:30 a.m.
Open Enrollment Meetings, which also will
Friday, Oct. 28, ML Main Seminar Room, 10:00–11:00 a.m.
Thursday, Nov. 3, FL2 Auditorium, 10:00–11:00 a.m.
Thursday, Nov. 3, CG1, Room 1210, 2:00–3:00 p.m.
Friday, Nov. 4, Jeffco Conference Room, 9:00–10:00 a.m.
Monday, Nov. 7, FL2 Auditorium, 10:00–11:00 a.m.
Tuesday, Nov. 8, CG1, Room 1210, 10:00–11:00 a.m.
Monday, Nov. 14, ML Main Seminar Room, 1:20–2:30 p.m.
Also in this issue...
NCAR hurricane work reaches new intensity
A visitor from New Orleans
Taking command after Katrina
A day for girl scouts
A first-class home for conferences
New HR Web system
bluevista doubles supercomputing capacity
New climate exhibit
Weathering the media coverage
Just One Look
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