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Records Management Program

Policies

The purpose of the Records Management Program is to assist staff with the creation, organization, retention, use and disposition of UCAR official records.

• Records that are deemed to have continuing scientific, administrative, and historical value are preserved permanently in the Archives; at the discretion of the archivist in consultation with staff.
• See Guidelines for Donations to Archives
• See Archives and Records Management Policy, 4-1-6.
• Materials that are considered non-permanent are stored on a temporary basis in a secure offsite commercial records storage facility.
• Each box of records is inventoried on an electronic, non-public database maintained by the Archives.
• All records created at NCAR, UCAR & UOP are the property of UCAR and are subject to policies therein.
• Institute records include all forms of recorded information created or received by any of the offices, departments, laboratories, and centers within UCAR. Records detail daily operations, functions, legal issues, policies and experiments of UCAR.

Procedures

RECORDS DESTRUCTION

• No official records may be destroyed or otherwise disposed of without the approval of the Records Management Program and completion of a Destruction Authorization Form.